Portfolio Manager

Abaris Real Estate Management Inc.

Portfolio Manager

Herndon, VA
Full Time
Paid
  • Responsibilities

    Abaris Real Estate Management is on the lookout for a dedicated and experienced Property Manager to oversee a diverse portfolio of condominiums and homeowners' associations (HOAs). The ideal candidate will have a strong background in property management, excellent communication skills, and a passion for providing top-notch service to residents. If you're ready to take on a dynamic role in a supportive and professional environment, we want to hear from you! Responsibilities: • Supervises the performance of overall onsite management and engineering maintenance functions independently. As needed, engages local utility companies or private contractors to perform necessary work; handles scheduling and assignment of work, submission of reports and paperwork (e.g., invoices, unit inspection checklists, permits, and licenses). On own initiative, makes recommendations to the Board of Directors/Onsite Manager and staff for the needed repair, maintenance, or procurement. • Performs inspections (at least once per week) of building systems, the structure itself, and the grounds; identifies current or potential problems; independently schedules work to be done or develops recommendations for the Board of Directors' action. • Consults with the Board of Directors and provides independent opinions concerning capital improvement projects, including recommendations for establishing priorities among various tasks to be done. • Ensures that needed supplies and materials are on-hand as needed. Purchases necessary supplies and materials for accomplishing the Property Manager's function in the most efficient, cost-effective manner possible; coordinates completion and tracking of requisitions, invoices, and other related paperwork with the Community Manager. Develops, implements, and maintains an inventory control program for all supplies and materials. • Coordinates and oversees all work performed by contractors on the common areas. Keeps the Board informed of work status in progress and identifies problems encountered, including instances where the result does not meet contract requirements. • Ensures that all contractors performing work in the building, whether in common areas or residential units, are aware of emergency equipment, procedures, and contacts within the community should an emergency develop during a project. Contractors working in units and common areas should be reminded of license and bond requirements and sign up to be on Abaris Realty's approved vendors' list. • Assists in facilitating and maintaining effective contractor/resident relations during large-scale capital projects. Working with contractors, keeping up-to-date information on work status, including the schedule for work to be done in specific units; provides status information to residents and helps resolve contractor/resident issues. • Complies with applicable Federal and District of Columbia statutes affecting the execution of the building manager function; understands thoroughly and adheres to Federal and District of Columbia safety standards as well as to generally accepted practices in the field for safety, including the use of personal protective equipment when appropriate. • When requested by the Board of Directors, participates in monthly Board meetings and the annual meeting of the Association. Qualifications: • Financial Acumen: Proficiency in analyzing association reserve studies, annual audits, monthly financial statements, and other financial documents to ensure fiscal responsibility and compliance. • Emergency Response & Availability: Ability to respond to after-hours emergencies (such as leaks, fires, or property damage) in person or by phone, ensuring timely resolution of urgent issues. • Industry Certifications & Continuing Education: A minimum of an AMS (Association Management Specialist) or CMCA (Certified Manager of Community Associations) is preferred. The Property Manager must actively pursue industry-related training, licenses, and certifications (e.g., AMS, CMCA, PCAM, CPM designations), participate in continuing education, and maintain all relevant current and future industry-related licenses. Compensation: $65,000 - $75,000 yearly

    • Supervises the performance of overall onsite management and engineering maintenance functions independently. As needed, engages local utility companies or private contractors to perform necessary work; handles scheduling and assignment of work, submission of reports and paperwork (e.g., invoices, unit inspection checklists, permits, and licenses). On own initiative, makes recommendations to the Board of Directors/Onsite Manager and staff for the needed repair, maintenance, or procurement. • Performs inspections (at least once per week) of building systems, the structure itself, and the grounds; identifies current or potential problems; independently schedules work to be done or develops recommendations for the Board of Directors' action. • Consults with the Board of Directors and provides independent opinions concerning capital improvement projects, including recommendations for establishing priorities among various tasks to be done. • Ensures that needed supplies and materials are on-hand as needed. Purchases necessary supplies and materials for accomplishing the Property Manager's function in the most efficient, cost-effective manner possible; coordinates completion and tracking of requisitions, invoices, and other related paperwork with the Community Manager. Develops, implements, and maintains an inventory control program for all supplies and materials. • Coordinates and oversees all work performed by contractors on the common areas. Keeps the Board informed of work status in progress and identifies problems encountered, including instances where the result does not meet contract requirements. • Ensures that all contractors performing work in the building, whether in common areas or residential units, are aware of emergency equipment, procedures, and contacts within the community should an emergency develop during a project. Contractors working in units and common areas should be reminded of license and bond requirements and sign up to be on Abaris Realty's approved vendors' list. • Assists in facilitating and maintaining effective contractor/resident relations during large-scale capital projects. Working with contractors, keeping up-to-date information on work status, including the schedule for work to be done in specific units; provides status information to residents and helps resolve contractor/resident issues. • Complies with applicable Federal and District of Columbia statutes affecting the execution of the building manager function; understands thoroughly and adheres to Federal and District of Columbia safety standards as well as to generally accepted practices in the field for safety, including the use of personal protective equipment when appropriate. • When requested by the Board of Directors, participates in monthly Board meetings and the annual meeting of the Association.

  • Compensation
    $65,000-$75,000 per year