Job Description

The Production Assistant provides administrative support to hoyDia, and other daily shows as needed.

Job Duties:

• Provides day-to-day administrative support to the assigned entertainment daily show.
• Schedules and Attends daily meetings, takes notes and follows up on action items.
• Escorts guests, talent, and new hires from reception to respective areas.
• Monitors and order department office supplies.
• Tracks orders and ensures timely delivery.
• Coordinates travel arrangements and prepares detailed itineraries.
• Acts as a liaison between departments and producers.
• Responds to and anticipates requests from producers, providing fast, accurate, and thoughtful replies; follow up on action items on behalf of the producers as needed.
• Handle sensitive and confidential information with discretion.
• Works under the direct supervision of the Production Manager and is responsible for completing any other tasks as assigned by supervisor.

Qualifications

Basic Requirements:

• Minimum 2 years of experience in a production environment
• Ability to prioritize work and multitask over a wide range of responsibilities, often under tight and changing deadlines.
• Highly effective interpersonal and communication skills
• Punctual and attentive to details
• Must be a quick thinker and have ability to execute quickly.
• Ability to maintain discretion and manage confidential information
• Must be fully fluent in English and Spanish (both written and verbal)
• Proficient in MS Word and Excel
• Must be able to perform job at locations in and outside work environment with varying weather conditions

Desired Characteristics:

• Experience working in a fast-paced environment, be able to maintain composure and be agreeable to changes
• Detail-oriented with strong interpersonal and organizational skills
• Flexible, personable, self-starter, with attention to detail and the ability to interface with all levels of NBCU staff and show crew.

Additional Requirements:

• This position is required to be performed full-time from an NBCUniversal-designated worksite.
• Willingness to travel and work overtime, and on weekends with short notice
• Must have a valid driver’s license
• Must be “on call” 24 hours a day / 7 days a week
• Must be fluent in Spanish (speak, read & write)

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

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