Benefits:
Dental insurance
Health insurance
Vision insurance
Are you a master organizer with a knack for making things flow? Our Own Lives is seeking a Program Assistant. What are Our Own Lives you ask? We are a non-profit supporting people with intellectual and developmental disabilities to live, work and play in their community on their own terms! So, here’s the scoop, you will be supporting our team in coordination and monitoring services for the people we support. You will also be responsible for Billing and documentation. We think you’ll love it here because we are an organization that is making a real impact. We are also a fun and collaborative group of individuals in a supportive work environment.
This position is full-time at an hourly rate of $18.25 with benefits: medical, dental, vision (Offered to employees working 20+ hours a week) and AFLAC for purchase; paid life insurance and Employee Assistance Program; 401K participation; CAL (PTO); paid holidays. Interested in applying? Please apply on our website at https://www.ourownlives.org/careers by April 30, 2025.
Title: Program Assistant for Adult Services
Reports to: Adult Services Program Manager
FLSA: Hourly/Non-exempt Full-time
Job Description: This position assists program managers with the administration of one or more of the organizational programs. It is a nonsupervisory position.
Responsibilities:
Advances the mission, vision and values of Our Own Lives while performing the responsibilities of this position.
Assists with assigning and conducting trainings to program staff as required.
Ensure accurate and up to date information in the THERAP system.
Coordinates quarterly home visits and other monitoring tasks, conducts monitoring and visits, and documents findings in THERAP.
Monitors client goals for accuracy and implementation. Completed in 3,6,9-month intervals.
After manager review, enters consultation forms, informed consents, protocols and assures information is in THERAP.
Monitor client information in the THERAP system and ensure the information is accurate.
Coordinates programs preparation for Service Plan meetings to ensure Person-Centered Thinking.
Enters ISPs into THERAP per the Service Plan meetings and maintains current information as plans change.
Assists program managers in obtaining information they need to complete their responsibilities.
Attends service plan and IDT meetings as needed.
Assist with identifying and locating new opportunities in the community for day program services.
Assist with monitoring and generating documentation and attendance for monthly billing.
Assist in the preparation of cover sheets and other information for Human Rights Committee sessions. Ensure all information needed is on SharePoint by designated due date.
Provides regular back-up to Direct Support Professionals by working shifts in direct care.
Attend training and meetings as needed.
Perform critical incident investigations as needed, if trained.
Track medical appointments for SLS clients that receive assistance from the program for appointments in their Service Plans.
Assist with Festival of Trees and Wreaths July-January (Hours will fluctuate)
Assist with social media posts and website.
Assists with scheduling of services and staff as needed
Required to be on call days, nights, and weekends as part of the emergency phone rotation with other Our Own Lives personnel
Support management staff with other projects, compliance, and documentation requirements as needed.
All other reasonable duties as assigned.
Core Competencies:
· Action Oriented · Approachability · Compassion · Informing · Planning · Presentation Skills · Priority Setting · Time Management · Written Communication
Knowledge and Abilities:
Use standard office equipment.
Communicate effectively in writing and in person.
Follow oral and written instructions.
Maintain confidentiality in aspects of client, staff and agency information.
Ability to interpret rules and regulations.
Adhere to timelines, deadlines, and meeting times.
Work independently as well as part of a team.
Ability to commute for business, when needed. If driving, they must possess a drivers’ license in the state they reside and current auto insurance
Satisfactory completion of all background checks and references, including Motor Vehicle Record is required***
Minimum Qualifications:
High school graduate/College graduate preferred. Previous management skills helpful. Lived experience will be considered in the leu of higher education. All training requirements for Our Own Lives must be completed. Must be able to participate in rotations for on call phones this includes nights and weekends.
Physical Demands of the Job: These essential tasks may be performed with or without accommodation, or with assistive technology. While performing the duties of this job, the employee is regularly required to sit and/or stand, manipulate items, reach and secure items, hear and have the ability to communicate on a verbal basis. Employees in this position spend considerable time on the computer writing and corresponding. The employee must be able to read text on the computer and paper documents. Communicating with others via email, letters and telephone is required. The employee must have adequate visual acuity with or without correction and may be required to lift and transfer heavy weights up to and over 50 lbs. such as assisting and transferring individuals independently, two men, or with adaptive equipment from wheelchairs. The employee may be required to travel to meetings, training, home monitoring, and other community activities. Our Own Lives is an equal opportunity employer.
Flexible work from home options available.