Benefits:
Opportunity for advancement
Paid time off
Training & development
Program Operations Administrator
Profile:
STEM Coding Lab, Inc. (SCL) is seeking a Program Operations Administrator to support our team of talented teachers, interns, and volunteers in the delivery of in-school and out-of-school time programs. We are looking for someone who cares about children, wants to make a positive difference in the lives of students living in underserved communities by providing educational opportunities, and wants to be part of a growing nonprofit in Pittsburgh, PA.
As the Program Operations Administrator, you will work alongside the Director of Program Operations, and play a key role in driving the organization’s mission by helping to facilitate day-to-day program operations. You will be responsible for supporting administrative needs of our teaching staff, managing inventory and distribution of equipment, and coordinating interns and volunteers. Your detail-oriented approach and strong communication skills will be critical to our continued growth and success. Salary $30K-$45K commensurate with experience.
Responsibilities:
Administrative Support
Support new hire onboarding by ensuring clearances and paperwork are properly completed and submitted in a timely manner.
Ensure required paperwork is on file for all staff, interns, and volunteers and oversee distribution of clearances to partner organizations.
Serve as the primary point of contact for teachers requesting planned and unexpected time off, including facilitating the process for substitute coverage.
Assist with data entry and oversight for building class schedules and program outlines.
Develop and document clear processes and procedures, based on policies for school and community partner roles, responsibilities and expectations.
Support data collection and analysis as needed for reporting purposes.
Equipment & Supply Management
Research and make recommendations for improved inventory management systems.
Oversee inventory management for classroom supplies and robotics equipment.
Coordinate timely and efficient distribution of supplies for in-school, afterschool, and summer programming.
Monitor equipment and supply inventory for broken or missing items.
Work collaboratively with the Director of Program Development to accurately assess supply and equipment needs each semester.
Intern & Volunteer Coordination
Assist with oversight of the volunteer management database (experience with Civic Champs or similar platform preferred).
Coordinate volunteers for special events and classroom needs.
Serve as the primary point of contact for interns, following their onboarding.
Manage weekly intern schedules and facilitate any necessary rescheduling of roles based on program cancellations.
Oversee tracking of volunteer and intern hours and schedules.
Classroom Support
Deliver supplies and equipment to partner locations as needed.
Other duties as assigned.
Strong Candidates will have the Following Characteristics:
Highly detail oriented
Strong communication skills
Passion for working with and around children
Comfort level working in underserved schools and communities
Job Requirements:
Experience with Google Suite
Willingness to travel to partner locations throughout Allegheny County (up to 30% travel weekly)
Schedule Flexibility: while this position is full-time with a typical M-F work week, some virtual early morning availability is required to coordinate unexpected substitute coverage. Some evenings and weekends are required for assistance with special events.