Insero Talent Solutions has partnered with a rapidly growing electrical company in Rochester, NY, to recruit a Project Administrator.

Position Summary:

The Project Administrator assists Project Managers with the various project administrative tasks and duties. The Project Administrator oversees and performs administrative functions associated with a project to ensure the Project Manager has the time to dedicate their resources to fully understanding and working the project scope.

Key Responsibilities:

• Assembling field documents for new projects as soon as project is awarded, and the project begins.
• Assisting in front end paperwork, including contact and subcontractor/supplier list, safety program turnover, and schedule creation, as necessary.
• Managing the submittal process specified by Project Managers by collecting submittal from vendors, logging and tracking submittal approval status, and returning approved documentation to correct parties and releasing material.
• Submitting and following up on RFI’s.
• Managing change order logging by submitting change order designated by Project Manager, entering all change orders into all appropriate logs, and continual follow-up status of change order until approved.
• Managing the closeout process halfway through project completion, including submitting O&M’s and as-builts electronically and a hard copy, and ensuring successful timely closeout of each project.
• Logging, tracking, and following up on all quotes for Project Managers.
• Assembling foreman binders, including COVID information, daily job log, jobsite inspection checklist, material request form, RFI form, weekly timesheets, check requests, toolbox talks, and safety manuals
• Employee job site badging, typing panel schedules, and additional project specific tasks as needed.
• Determining correct sales tax status ensuring proper forms are received and issued.
• Working with Project Managers to produce timely AIA/service billings.
• Reviewing job cost reports ensuring projects are not unbilled.
• Following up with customers on approval status of AIA’s.
• Submitting final pay-app packages with all required documentation.
• Assisting with all aspects of financial closeout of projects.
• Maintaining project status in accounting system and server.
• Facilitating collections of all funds.

Requirements:

• A minimum of an Associates degree, Bachelor’s degree is preferred.
• 2-4 years of current and/or prior construction project administrative experience.
• Efficient and able to produce significant output.
• Detailed oriented, strong organizational and planning abilities: plan, organize, and scheduling in an efficient, productive manner, and focusing on key priorities.
• Self-starting and proactive. Takes the initiative to discover new methods and efficiencies.
• Excellent written and verbal communication skills.
• Ability to operate in a fast-paced environment, managing multiple project and duties simultaneously, and meet tight deadlines.