Summary - Construction Project Administrator: In this role you would have the opportunity to support a variety of project managers in helping them to fulfill their duties.
Responsibility Summary\- Construction Project Administrator:
- Support the project manager and other production staff in fulfillment of their responsibilities.
- Evaluate and respond to requests for information from contactors.
- Scan, file, and organize construction documents.
- Contact contractors for updates, feedback and information as needed.
- Review and approve subcontractor bills for payment.
- Support PM's through preparation, review, revisions and issuance of monthly clients invoices in a timely manner.
- Perform project setup; understand project reporting and backup requirements to ensure compliance.
- Maintain an orderly accounting filing system and comply with local, state and federal government reporting requirements.
- Perform project closeout.
- Assist PMs with maintenance of customer records which includes review of applicable projects' start dates, end dates, and contract amounts.
- Assist PMs with drafting subconsultant contracts.
- Ensure that receivables are collected promptly, evaluate past due payments and coordinate with the Controller follow up with clients as needed.
- Support the maintenance of contract records and compliance with includes ordering Certificate of Insurance (COI) documents and submitting contracts for review, approval and signature.
Qualification Summary – Construction Project Administrator:
- HS Diploma; AS or BS in a related field preferred
- 3+ years of experience operating in a similar role
- Assertive, confident personality
- High attention-to-detail
- Computer-proficient with ability to learn new software programs
- Proficiency using Microsoft Office applications
- Excellent organization and multi-tasking skills
- Ability to read, write, and speak in a professional manner
Perks for the Construction Project Administrator:
- Market leading base salary compensation
- Generous year-end bonuses
- 100% paid Medical, Vision, Dental
- Profit Sharing bonuses
- 401k match
- Merit based raise increases