Project Coordinator

Responsibilities include the following:

• Be professional, courteous, dependable and a team player at all times
• Embrace safety and actively participate in safety compliance and enforcement
• Assist Project Manager, APM, PE and Superintendent with job specific tasks
• Assist with distribution of bid and/or construction documents and confirm all trades receive required documents for their use
• Assist with bidding process with direction from bid leader
• Save bid info onto server; must be organized and proficient with Microsoft
• Assist with subcontract buyout - set up folders for approved pricing and scope; all PO's/subcontracts to be issued saved to server folder for back up
• Prepare and issue PO's and subcontracts with Project Manager review and approval
• Ensure all team members and subcontractors have current contract documents
• Assist team members with Material Status Log updates and issue reminders of any materials/equipment that need procured; lead times must be confirmed with all vendors
• Assist with preparation of submittal schedule; prioritize by required date on site
• Populate submittal register in Procore
• Assist with the review and processing of submittals; coordinate with team members; be organized at a minimum; lead the distribution and tracking of submittals
• Assist with the review and processing of RFI's; work with team members to re-write RFI received from subcontractors as needed and include associated drawings/documentation/solutions with RFI; be organized at a minimum; lead the distribution and tracking of RFI's
• As assigned by Project Manager: gather, organize and log necessary project documentation into project management software; take pride and ownership of project controls
• Ensure team is uploading daily logs into project management software; assist as needed
• Organize and file Project Schedule updates on a weekly basis; coordinate with team members for their action to make schedule updates as needed
• Understand ICRA / ILSM and documentation requirements; assist as needed
• Attend weekly meetings with owner and maintain/distribute meeting minutes as directed by PM
• Assist team members with the tasks to organize, coordinate and maintain all potential change orders {PCOs) / change order requests {CORs) / Owner Contract change orders {PCCO's) w/ required back up; PCO / COR/ PCCO logs must be up to date and accurate
• Assemble and review PCO/COR/PCCOs with Project Manager to confirm all scopes for change orders have been covered; issue and log various change order documents once approved by PM
• Coordinate and inform accounting leaders when COR's / PCCO's have been approved and when PO's/Subcontracts have been adjusted
• Combine PCO's / COR's into Owner Change Order; issue subcontract change orders with Project manager approval
• Assist with preparation and distribution of shutdown paperwork; coordinate with Supt and PM
• Lead the process for gathering and assembly of close-out documents; coordinate submittal to architect / owner and obtain written acceptance
• Track, coordinate and process all small job documentation, such as T&M tickets / invoicing / etc.