Project and Office Manager

Real Estate Investment/Development firm is seeking an Office Manager-Project Coordinator for the St Augustine, FL office. This is a great opportunity to get involved in all areas of project management. You will work cross functionally across multiple departments collaborating with marketing, legal, asset management, accounting, and other project coordinators keeping projects streamlined and adhering to deadlines. This is a highly visible role so must be confident and assertive.

Responsibilities include:

• General administrative duties, including-- managing calendars, phones, travel arrangements, expense reports, reconcile monthly credit card expenditures, organizing conferences and large group meetings.
• Prepare a wide variety of often complex materials that may include: processing contracts via the contract management software, documenting project and vendor activities, compiling data from multiple sources for monthly Executive Summaries on development projects and properties, assisting with internal and external communications included memos, quarterly comp reports, research data and prepare reports for new project and/or new markets.
• Maintain a demanding calendar, including appointment scheduling across multiple time zones.
• Participate in coordinating operational activities and corporate events within and outside the organization. Work with marketing strategy and creation of materials
• Draft correspondence, internal memoranda and e-mail communications
• Maintain client files, contact records and submit travel/business-related expenses

What you need:

3-5 years administrative support experience ideally out of real estate or legal

Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe. Familiarity with third party software preferred (i.e.: Bluebeam, OneDrive, ShareFile, SmartWeb, Cobblestone).

• Demonstrated experience of understanding and drafting a complete scope of work from a proposal.

• Strong organizational skills, ability to multi-task and prioritize effectively to meet deadlines and project timelines. Exceptional communication, negotiation, and presentation abilities; skilled at listening to needs and translating to workable solutions.

This role is on site

Excellent Benefits