Job Description
The Class is seeking a highly organized, detail-oriented Project Coordinator to support cross-functional marketing and creative projects. You’ll play a pivotal role in structuring tasks, managing timelines, and ensuring seamless collaboration across teams. This is a part-time position ideal for a solution-oriented person who thrives in fast-paced environments and excels at problem-solving.
This role offers growth potential, with opportunities to expand your hours and take on additional responsibilities as projects scale. You'll have a direct impact on the success of high-visibility campaigns and promotions while collaborating with a passionate, creative team in a dynamic environment. This role reports to the Director of Project Management.
What you’ll do:
Project Coordination: Structure and assign tasks across marketing and creative teams, ensuring alignment with deadlines and priorities.
Calendar Management: Maintain and optimize marketing/promotional calendars, tracking deliverables and dependencies.
Task Automation: Generate and assign recurring tasks using tools like Asana, ensuring clarity and accountability.
Resource Planning: Collaborate with the Director of Project Management to forecast resourcing needs and timelines for campaigns, promotions, and projects.
Operational Support: Assist the Director of Project Management with day-to-day tasks, including follow-ups, status updates, and administrative duties to ensure smooth project execution.
Process Improvement: Identify bottlenecks and propose solutions to enhance workflow efficiency.
Compensation:
This is a New York based part-time position with a starting pay rate of $25 per hour.
Qualifications
Who you are:
Exceptional organizational skills and meticulous attention to detail.
Strong note-taking ability to document meetings, action items, and decisions.
Agile mindset with a knack for adapting to shifting priorities.
Solution-oriented approach to challenges.
Balanced in self-motivation and excellent communication skills, able to work independently while effectively collaborating with team members to achieve project goals.
What you’ve done:
1- 2 years in administrative support, scheduling, or task tracking
1-2 years in assisting in documentation and/or meeting logistics
Flexible schedule to balance the support of multiple deadlines and shifting priorities within limited hours
Experience with Asana or similar project management tools (e.g., Trello, Jira, Monday.com) is a plus.
Familiarity with marketing workflows or creative production processes is preferred.
Additional Information
All your information will be kept confidential according to EEO guidelines.