Boulder Associates (BA) has over 40 years of experience primarily focused on healthcare and life science design. We deeply understand our clients’ economic, operational, and regulatory challenges. We take these challenges on our own and meet them by combining beautiful, innovative design with high-quality, efficient, and cost-effective solutions. Our integrated, multidisciplinary approach combines the talents of our architects, interior designers, design researchers, sustainability experts, and operational excellence consultants to help solve our clients’ most pressing needs. More importantly, we do so in a way that focuses on human relationships, respect, and sustainable business practices. Above all, we drive our work around a simple core principle: Do good work, enjoy the journey.

The Role

 We are seeking a full-time Project Coordinator to join a dynamic team and contribute to impactful design that makes a difference in people’s lives. Boulder Associates is a leader in sustainable architecture and interior design, with thriving offices in San Francisco, Irvine, Boulder, Charlotte, Dallas, Los Angeles, Phoenix, Sacramento, and Seattle.

We’re looking for a talented and passionate Project Coordinator to join our San Francisco team. This person will work closely with architects and interior designers to foster a positive, collaborative environment that supports meeting deadlines and achieving project goals. The role follows a hybrid schedule, with three days per week onsite at our San Francisco location.

Duties & Responsibilities:

Project Responsibilities

• Utilize appropriate software to setup, prepare and properly track project proposals/workplans, workflow and documents including, but not limited to, project and staffing plans, project milestones & deliverables, specifications, contracts and change orders, certificates of insurance, submittals/transmittals, RFI’s, and written communications
• Assist the team to meet internal and project deadlines, project kickoff and team meetings, monthly project executive and project management meetings, revenue recognition, revenue and billing projections.
• Support a team of Project Managers with work planning, staffing, and scheduling. Assist PMs with communication between the internal project team, accounting team, consultants, and construction team
• Assist accounting with project billing and client payment monitoring
• Follow through on project management policies and procedures and team building activities as redirected by PM or Principal
• Role is part of a network of PCs around the firm who support each other
• Other administrative duties as may be assigned by the Office Director. Act as a backup to the Office Coordinator as needed

Non-Technical Abilities

• Team player and possesses ability to foster a collaborative work environment. Contributes to team efforts by demonstrating the ability to effectively work with all coworkers, take ownership of work and work product, coordinate, prioritize and manage the work to accomplish related tasks on time and in accordance with BA’s quality standards
• Ability to develop and maintain appropriate relationships with coworkers, clients, and vendors and respond to requests in an appropriate manner and time.
• Awareness that project communication with clients is an opportunity for future business development.
• Motivation to continuously learn, including seeking out and utilizing coworkers and mentors.
• Possession of excellent organizational and time management skills and the ability to prioritize work and meet constantly changing deadlines.
• Ability to work with minimal direction after training.
• Participation in industry-related organizations.

Required Qualifications:

• At least one year of administrative experience
• Proficiency in Microsoft Office Suite: Word, Outlook, PowerPoint and Excel
• Professional written and verbal communication
• Ability to manage multiple tasks in a deadline-driven environment
• Reliable, Self-motivated, organized, and efficient working style
• Comfort with arithmetic and ability to multitask and meet deadlines in a fast-paced environment
• Ability to lift 25 lbs.
• Ability to drive and reliable transportation.

Preferred Experience:

• Experience with Deltek Vision or VantagePoint
• Demonstrated experience in Design-Bid-Build, IFOA and Design-Build settings.
• Professional experience in the A/E industry
• AA or AS degree in a related field or equivalent experience

Titus Talent Strategies is managing this posting as an approved partner of Boulder Associates. For additional details on this opportunity, please reach out directly to Rebecca at rebecca.shaffer@titustalent.com.

The anticipated salary range for this role is $70,000-$80,000 depending on experience. We offer employees a full benefits package including (but not limited to) medical, dental, vision, life, short term disability and long-term disability insurance, a 401(k) plan with an employer match and paid vacation, sick, holiday and volunteer time.