Benefits:

Home office stipend

Relocation bonus

Savings bank

Wellness resources

Property Management Administrative Assistant On-Site (Greenacres)

Compensation: $16.00 - $20.00 per hour commensurate with experience & ability

Employment type: full-time

Property Management Administrative Assistant-On-Site, for HOA SCHEDULE: Monday -- Friday 9:00 am -- 5:30 pm – or as Adjusted to meet client needs.

REPORTS TO: Property Manager

SUMMARY: The On-Site Property Management Administrative Assistant will be primarily tasked with assisting the Property Manager with general matters in the operation of the community, to ensure resident satisfaction, an attractive and clean community, and ensure goals of Board of Directors are carried out efficiently and timely.

COMPANY PROFILE: Allied Property Management Group, Inc. is a 20+ year established boutique style firm specializing in the management of Community Associations (Condominiums, Co-Ops and Homeowners Associations). The head office is located in West Palm Beach with a Broward office located in Ft. Lauderdale. The company is in growth mode primarily due to a strong focus on enhanced technological offerings for clients, building customer relationships and always finding ways to improve processes and service through the continued adoption and implementation of innovative technology.

DUTIES AND RESPONSIBILITIES:

Primary phone attendant which includes assisting residents with accessing payment website, submitting work orders, etc. – also email correspondence.

Parking Decal Management/tracking

Lease Management/tracking

New Resident orientation

Processes ARC requests

Calls vendors for PM when needed and follows up on proposal requests and/or service requests, as well as Work order distribution to vendors, tracking, updating, closing.

Coordinates with homeowners for work order scheduling as needed

Receives daily maintenance report and submits to PM

Answer general calls from homeowners and provide information and assistant

File documents and records accurately and efficiently-including maintaining required records on Association’s website.

Maintain and update various databases as needed on a daily basis -- Must be proficient with the use of computer equipment, scanners and their software

QUALIFICATIONS:

Parking Decal Management/tracking

Property management or Real Estate experience a strong plus

MUST be completely proficient with all aspects of computer use -- effective internet searches, Microsoft programs, scanning & filing, PDF use, creating forms, and all general programs -- proper typing, spelling, and grammar a must.

Prior excellent customer service experience

MUST be an effective communicator -- proper use of English written and oral, diplomatic in interactions with clientele, polite and able to diffuse volatile situations.

Must have an absolute commitment to providing the highest level of customer service

Must be able to perform under pressure, meet constant deadlines, multitask, be able to handle ongoing interruptions, work in harmony with differing personalities

High School diploma, or equivalent.

Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.

Bilingual (Spanish) an asset but not required.

Compensation:

Pay $16.00 - $20.00 per hour based on qualifications, knowledge and experience. We offer 401K, medical coverage, dental/vision plan, company paid life insurance with AD&D benefits, sick time, observed holidays, vacation.

Why join our team? AlliedPMG is a growing boutique company offering benefits of large companies, with a less rigid but more flexible work environment for top performers. If you are looking for a small company feel, you have found the right place!

Allied Property Management Group, Inc. is an equal opportunity employer and is committed to the belief that each individual is entitled to equal employment opportunity.