Proposal Coordinator

G

George F. Young, Inc.

Proposal Coordinator

Bradenton, FL
Full Time
Paid
  • Responsibilities

    The George F. Young, Inc. (GFY) team has a passion for innovation. It's how we've served our clients, both public and private, for over 100 years and collaborated to transform the communities we live in for the better.

    Our core values of integrity, quality, and service – have created a culture that leaves a lasting impact on those we have the honor to serve in any capacity.

    The Proposal Coordinator will source procurement opportunities and lead the preparation and submission of winning proposals. This role will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Qualifications (RFQs) and Requests for Information (RFIs) – managing the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals.

    The Proposal Coordinator should exhibit strong writing skills, excellent attention to detail, business development initiatives, and the ability to generate creative ideas while working both independently and collaboratively. The successful candidate is expected to be a self- starter, multitasker who works well under pressure. GFY is looking for a strong team member who leads by example and keeps the team informed throughout the proposal process.

    Responsibilities:

    • Analyze RFQs, RFPS, and RFIs to create proposal outlines and development plans
    • Act as the central point of contact on assigned proposals to lead and guide the work of each proposal team
    • Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development
    • Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to the initial proposal outline
    • Work closely with every GFY department (engineering, survey, utilities, and administration) to complete the formulation of “win strategies and themes” (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal
    • Solicit management reviews and approvals during proposal development
    • Monitor proposal content to ensure compliance with RFP, RFQ, RFI requirements, evaluation criteria, and technical requirements
    • Familiar and skilled with FDOT and SF330 submittal requirements
    • Monitor for relevant competitive procurement opportunities, manage the bid opportunities pipeline, and circulating opportunities to the appropriate stakeholders
    • Lead and/or support the development and submission of winning bid responses by working with the bid team, internal experts, and contractors as required
    • Research and gather information to include corporate information, product information, and other standard materials
    • Maintain, augment, and improve the library of reusable components, templates, and processes to reduce response time and improve the quality of future bids
    • Facilitate a retrospective assessment on proposals, and refined future proposal strategies, process, templates and training

    Proposal writing:

    • Write persuasively, including executive summaries and other critical components of deliverables such as; past performance volumes, technical and management volumes, security volumes, resumes, single-voice editing, and capturing actions from meetings with proposal team members, capture teams and understanding of the business's value proposition
    • Provide writing guidance to authors, volume leads and capture coordinators to ensure proposals are clear and concise

    Other responsibilities:

    • Graphic design skills – comfortable and confident in Adobe Creative Suite
    • Ensure proposals and other projects are created with engaging graphics and within branding standards
    • Have a good understanding of typography, layout and editorial design
    • Familiarity with video editing software along with the ability to produce videos that enhance the storytelling power
    • Maintain and grow existing sub-consultant relationships
    • Win and secure profitable relationships in line with the long-term business plan
    • Be a good corporate citizen of the community by participating in local/relevant professional organizations

    Experience and Qualifications:

    • A bachelor's degree in marketing, communications or a similar discipline
    • 3-5 years of experience in the proposal process or working for an AEC firm
    • 3-5 years of experience in completing FDOT and SF330 submittals
    • Proficient in Adobe CC (InDesign, Photoshop, Illustrator, and Acrobat) and Microsoft Office Suite (GFY is a PC-based company)
    • Ability to work under tight deadlines and handle simultaneous, varied assignments while providing a consistent level of quality and accuracy
    • Detail-oriented with strong formatting and editing skills
    • Excellent communication, interpersonal and organizational skills
    • Experience with Pipedrive or another CRM tool is a plus

    **Benefits:
    **All qualifying employees receive benefits, including health and dental insurance, vision plan, personal time off, paid holidays, professional development including tuition reimbursement and community involvement.

    George F. Young, Inc. is an Equal Opportunity/Affirmative Action Employer and ensures nondiscrimination in all programs and activities in accordance with Title VI and Title VII of the Civil Rights Act of 1964. George F. Young, Inc. participates in the E-verify employment authorization program and is a drug-free workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

    **About George F. Young, Inc.
    **Founded in St. Petersburg, Florida in 1919 by pioneer engineer and surveyor, George Fleming Young; George F. Young, Inc. (GFY) has been in continuous operation for over 100 years and remains a Florida owned company today. GFY has grown to become a single source for land development in educational, healthcare, institutional, municipal, and residential facilities, along with parks and recreation, property transaction, and transportation engineering –while expanding our reach throughout Florida and the Caribbean Basin. GFY's company culture and guiding values –integrity, quality, and service have created a collaborative, and dynamic environment that fosters partnership, professional growth, and fulfillment. Explore our careers and become a GFY'er for life!