Job Summary:

Under the direct supervision of the Director, Commercial Services, the Proposal Engineer is responsible for front end engineering, estimating, inside sales and initial contract administration of orders received. Directly responsible for client communications during inquiry phase, technical and commercial proposals, while working with outside sales representatives (as required) to follow and close the order. Review purchase orders, correct outstanding issues, verify exceptions and clarifications, and follow through and acknowledge changes with customer through timely communication. Minimal travel is required. Work well within a team atmosphere and contribute accordingly. Work in a respectful and professional manner with fellow employees, management and clients.

Main Duties/Responsibilities:

• Demonstrate and instill the company’s core values throughout the organization.
• Ensure a safe working environment is maintained at all times by following and promoting safety policies and procedures.
• In collaboration with other support functions, strive to do things right the first time.
• Responsible for client communication, both technical and commercial.
• Initiate (when applicable), update, and insure quotation data is added to CRM (log communication and correspondence).
• Receive inquiries and review with Engineering for design approach.
• Develop preliminary engineering and design based on RFQ specifications.
• Prepare estimate for labor and material, developing and utilizing worldwide material sourcing.
• Prepare quotation and ensure its accuracy for all technical and commercial items.
• Attend weekly ASC meeting and provide status of open inquiries and open quotations.
• Coordinate Management review of Estimate and Proposal (when applicable – firm bid or buy).
• Submit folder to scheduling, review schedule to include delivery timeline with proposal.
• Clarify quotation items and answer all client questions.
• Negotiate with the client and work with outside sales representatives to close the order.
• Review Purchase Order is accurate for both Commercial and Technical terms.
• Complete Commission Notices (when applicable - for Sales reps).
• Enter orders into ProfitKey immediately after receipt of purchase order. Order entry must follow established protocols. Ensure promise dates are current.
• Chair project Kick-Off meetings within 3 business days after receipt of purchase order & discuss estimate in detail.
• Place all materials/information, i.e. emails, correspondence, technical information in the correct
• Quotation and Job folders in a timely, responsible manner.
• Work as necessary to complete quotations on time and meet project deadlines.

Qualifications:

Any combination of education and experience providing the required skill and knowledge is qualifying.

Education/ Experience

• Bachelor’s degree in Engineering, Engineering Management, a related field or equivalent experience is required
• 3-5 years related experience preferred
• Prior estimating experience preferred
• Engineering design experience preferred

Skills

• Strong computation and math skills
• Excellent organizational skills
• Excellent oral and written communication skills
• Strong interpersonal communication skills
• Superior time management skills
• Excellent judgment and decision-making abilities
• Ability to work independently with little direct supervision
• Effective troubleshooting and problem-solving skills
• Ability to negotiate
• Prioritizing and handling multiple tasks

Knowledge

• Ability to grasp mechanical and some chemical technologies related to specialty products
• Ability to grasp chemical and mechanical technologies related to specialty products
• Strong knowledge of Microsoft Office software, CRM experience is preferred
• Basic knowledge of piping and vessel code requirements is preferred