Job Description

The Purchasing Assistant plays a critical role in supporting procurement operations, ensuring the seamless flow of materials, and maintaining accurate purchasing records. This position requires a high level of attention to detail, excellent organizational skills, and proactive communication with vendors, internal teams, and warehouse personnel.

The successful candidate will work closely with the Purchasing Manager to research new vendors, track deliveries, manage purchase orders, and maintain updated records of invoices and contracts. This is a full-time, office-based role, with standard hours from Monday to Friday, 8:00 AM to 5:00 PM.

Supports the Accounting and Finance Department by performing the following:
- Assist in processing and updating purchase-related data.
- Issue purchase order numbers and maintain a log of transactions.
- Track purchases, shipments, and vendor-related documentation.
- Follow up with vendors to ensure timely shipment and delivery of materials.
- Compare product deliveries against purchase orders and resolve discrepancies.
- Manage and track returns to vendors.
- Collaborate with warehouse staff to ensure all products arrive in good condition.
- Support project managers and administrators with procurement-related tasks as needed.
- Perform general administrative duties, including answering calls, filing, and data entry.

Other duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

_ Spanish fluency is required to perform this job efficiently._

Skills & Abilities

• Capacity to thrive in high-pressure environments, consistently delivering results to meet established targets.

• Procurement Efficiency: Demonstrated ability to manage purchasing operations under tight deadlines, ensuring timely acquisition of materials while maintaining cost-effectiveness.

• Vendor Relations & Negotiation: Skilled in building and maintaining strong relationships with vendors, negotiating favorable terms, and ensuring seamless communication for order fulfillment.

• Administrative & Clerical Expertise: Acquired proficiency in processing purchase orders, maintaining transaction logs, organizing vendor contracts, and managing procurement records with precision.

• Analytical & Problem-Solving Skills: Capable of analyzing supplier performance, identifying discrepancies in deliveries, and implementing corrective measures to ensure procurement accuracy.

• Mastery of the English Language: Comprehensive knowledge of English language structure, including grammar, composition, and effective business communication.

• Adaptive Aptitude: Ability to adjust to evolving purchasing procedures, shifting supplier dynamics, and organizational changes while maintaining efficiency and accuracy.

• Education and/or Experience - Associate's degree (A. A.) or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

• Language Skills - Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

• Mathematical Skills - Ability to add, subtract, multiply, and divide all units of measure, using a whole number, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.

• Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

• Computer Skills - To perform this job successfully, an individual should have knowledge and experience working with Office365 and RingCentral. Experience working with QuickBooks and QuickBase (preferred but not required).

Additional Information

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and color vision. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate.

L.U. Electric, Inc. is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, marital status, national origin, age, veteran status, genetics, disability, or any other protected class by federal, state, or local laws.