Job Description

The Purchasing Clerk will check all incoming goods against delivery orders and invoices, food specifications and purchase records to ensure that the type, amount, price and quality of items charged and be a master organizer.

• Issue, store, price and rotate all incoming goods for the hotel and maintain a good balance
• Ensure Store Requisitions are approved by authorized persons and acknowledged by recipients.
• Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.
• Issue, store, price and rotate all incoming goods for the hotel.
• Maintain proper labeling of all storeroom items with minimum and maximum levels, to facilitate re-ordering and rotation of stocks,
• Fill all china, glass, silver, linen requisitions, update respective inventory cards/system and rotate perishables in storerooms.
• Ensure that all requisitions are filled on a timely basis in accordance with storeroom hours and outlet requests.
• Price all necessary Food & Beverage requisitions and transfers.
• Work closely with Receiving to ensure a smooth exchange from Receiving to Storage
• Ensure all goods received are stored in their proper and designated areas at all times
• Ensure food items are marked with date of purchase when practical or if expiry date is on package, no marking is required.
• Ensure all food items are placed in the correct colour-coded bins and are not placed on the floor.
• Ensure all storerooms are locked when unattended.
• Maintain perpetual inventory records for all liquor and wine on current basis.
• Ensure all beverage requisitions are handled as per established procedures and track banquet returns to stores the following business day.
• Follow up on documentation of after hours issues ensuring it is in accordance with established internal controls and procedures.
• Complete daily, weekly, month end, quarterly and annual inventories for food, beverage, groceries, sundries and operating equipment as required.
• Complete food, beverage, groceries, sundries and non-food stock replenishment as required and raise Purchase Orders for Director of Purchasing’s approval.
• Handle all issues and deliveries of goods to the appropriate departments within the hotel including loading and unloading carts and placing in appropriate storerooms.
• Ensure loading dock and receiving areas are kept secure, clean and organized.

Qualifications

• Clear understanding of the purpose and reasons for internal controls
• Understand and familiar with quality standards and service standards of the hotel
• Cross-trained in kitchen on food product and quality
• Strong interpersonal and relationship-building skills to work with cross-functional teams and vendors’ delivery man
• Reasonable problem solving skills as it relates to clerk’s area of work
• Work in a safe, prudent and organized manner

Benefits Package

The comprehensive benefit package for this position includes paid time off, sick and safe time, Medical, Dental and Vision healthcare plans, 401(k) plans with employer contribution, Health and Flexible Spending Account programs, Employee Assistance Program and Company stay discounts. Benefits package may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.

Benefits package may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.

Apply and explore more career opportunities through the Auberge Resorts Collection career page. The application deadline for this role is January 1st, 2025. However, this position is often required year-round, and it's probable that it will be reposted in the future.

Additional Information

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.

Auberge Resorts Aspen Inc is an Equal Opportunity Employer, M/F/D/V. Auberge Resorts Aspen Inc provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Auberge Resorts Aspen Inc complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.