We are seeking a highly organized and detail-oriented Purchasing and Receivables Specialist to manage essential operational functions, including purchasing, invoicing, and accounts receivable. This role plays a critical part in ensuring smooth day-to-day operations, maintaining accurate records, and fostering strong relationships with vendors and clients.

The ideal candidate will bring a proactive approach to managing orders, collections, and purchasing activities while contributing to overall organizational efficiency.

Key Responsibilities

• Sales Order and Invoicing Management

• Create, update, and manage sales orders on a weekly basis, ensuring all modifications (e.g., change orders) are accurately reflected.

• Prepare and issue weekly client invoices with a focus on accuracy, completeness, and timeliness.

• Purchasing and Inventory Management

• Coordinate weekly purchasing activities, including tracking orders and ensuring timely delivery of materials.

• Monitor and restock office and breakroom supplies on a regular basis to maintain adequate inventory levels.

• Collections and Accounts Receivable

• Oversee accounts receivable (AR) processes, ensuring timely collections from clients and resolving outstanding balances professionally.

• Follow up on overdue accounts, addressing payment issues or disputes while maintaining strong client relationships.

Qualifications

• High school diploma or equivalent; additional education in finance, business, or related fields is preferred.

• 3+ years of proven experience in purchasing, invoicing, or AR management.

• Proficiency in Zoho Books or similar purchasing and invoicing software.

• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.

• Strong written and verbal communication skills, along with a professional and collaborative demeanor.

Preferred Skills

• Background in bookkeeping or financial operations.

• Familiarity with the technology systems integration industry.

Why This Role

• Competitive compensation with zero-cost medical insurance premiums for employees.

• Dental and vision insurance options.

• Paid time off, including vacation and sick leave.

• Retirement savings plan with company matching contributions.

• Professional development and training opportunities.

• A supportive and collaborative work environment focused on innovation and growth.

If you thrive in a fast-paced environment where attention to detail and organizational excellence are key, this is the opportunity for you!