Job Description

Robert Fresh Market is looking to hire a Full Time Payroll  / Onboarding clerk.

Must have previous experience in either Payroll processing or Hiring/Onboarding.

POSITION:                               Payroll/ Employee Onboarding Clerk

DEPARTMENT:                        Administration

IMMEDIATE SUPERVISOR:    Human Resources Director

CLASSIFICATION:                     Full-time or part-time, Hourly

JOB FUNCTION:

Computes and processes wage and salary payments and withholdings; operates and maintains electronic time clock and hand punch system; compiles, prepares and maintains payroll reports and statistics; reviews computations and corrects errors to ensure accuracy of payroll; Leads Employee Hiring Onboarding for locations and supports corporate office with clerical activities such as data entry, operating office machinery, answering telephones, and filing.

DUTIES AND RESPONSIBILITIES:

1. Go above and beyond to satisfy any request for assistance from customers, co-associates and management.
2. Be a vital component of the success of the company by striving for success to the best of your ability.  Input, creativity and responsibility are expected of all.
3. Maintain confidentiality and handle sensitive information with courtesy and discretion.
4. Ensure associates receive the correct amount of pay in each paycheck and that associates are paid promptly on the scheduled payday.
5. Ensure payroll errors are corrected immediately.
6. Prepare and distribute itemized statements of wages to associates.
7. Set up direct deposit or pay card payroll plans for associates.
8. Keep records of benefit deductions, personal leave pay, and 401(k) contributions.
9. Operate and maintain electronic time clock and hand punch system.  Troubleshoot problems and arrange for regular maintenance and repairs as needed.
10. Ensure associates have correct salary or wage rate codes in the computerized payroll system.
11. Update payroll records in the personnel/payroll data system.
12. Answer questions about payroll matters.
13. Perform routine audits of the payroll system.
14. Create payroll reports and gather payroll statistics.
15. Ensure stored materials are kept secure and only allow authorized personnel to access files.
16. Eliminate outdated or unnecessary materials by destroying them or transferring them to inactive storage according to Robért Fresh Market’s policies and procedures and legal requirements.
17. Retrieve documents and make duplications as requested.
18. Regularly inspect files and filing system to ensure correct placement, legibility and proper condition.
19. Act as a liaison between stores and corporate office.  Gather materials to be filed from departments and associates.
20. Perform general office duties such as typing, operating office machinery, answering telephones, and sorting mail.
21. Keep work area clean, neat, and free of safety hazards.
22. Observe all rules and policies of Robért Fresh Market, as well as all local, state, and federal regulations.
23. Practice safe use of all equipment and ensure proper maintenance.
24. Be responsible for replenishing maintenance equipment and office supplies.  Inform management of upcoming needs and requests in a timely fashion.
25. Follow all security standards and procedures.
26. Perform other duties throughout the store and office as directed.

REQUIREMENTS:

1. Be willing to constantly and consistently provide excellent service and be friendly, courteous and tactful when dealing with customers, vendors, and co-associates.
2. Be responsible for store safety and adhere to Robért’s Commitment to Safety.
3. Have basic accounting skills and be able to perform math calculations.
4. Have basic computer skills and demonstrate proficiency with Windows based computers, Microsoft programs and Email.
5. Competently operate office machinery, such as printers, modems, telephone systems, facsimile machines, copiers, etc.
6. Have effective English language communication skills, be able to hear, speak, and understand verbal requests, and be able to read, write, and understand written communications proficiently.
7. Manual dexterity and good hand-eye coordination are necessary.
8. Demonstrate proficiency in the proper use of all computers, handheld devices, and mechanical equipment necessary to your job.
9. Have the ability to stand and walk for five hours without a break.  Be able to bend and stoop to move objects and climb ladders.  Be able to lift moderate to heavy loads and to push and pull fully loaded hand trucks.
10. Have transportation to travel between and spend time at several store locations as needed.

This job description is not intended to be all-inclusive.  Associates may be asked to complete other tasks as assigned or deemed necessary.  Some requirements may be modified to accommodate individuals with special needs.  Robért Fresh Market reserves the right to revise this job description at any time and to require associates perform other tasks as circumstances change.

Company Description

www.robertfreshmarket.com Grocery Store