We are a Commercial and Residential property management company that are looking for an Administrative Assistant, preferably within 10-15 miles of West Hollywood, with the following duties:

1. Provide administrative support such as scanning, copying, printing, assisting with meetings, company events, preparation of meetings, etc.

2. Prepare several reports utilizing Microsoft Excel on a regular basis (e.g., daily,weekly/monthly reports, vacancy reports, rent rolls, etc.). Strong ms excel skills are a MUST

3. Coordinate with various team members and generate reports as per co-worker’s needs;

4. QuickBooks experience a plus

5. Manage meetings, calendar appointments, coordinate lunch for various office staff members;

6. Answer phone calls and emails; handle incoming and outgoing communications;

7. Manage agendas/travel arrangements/appointments etc. for colleagues;

8. Consistently and timely take care of weekly, monthly, quarterly and yearly tasks assigned;

9. Maintain accurate records of documents received and sent out, file documents (hard and soft copies);

10. Assist in rental efforts including leasing documents for properties

11. Be the liaison between team members and outside vendors/clients and consistently follow up on projects, tasks, or deadlines, as needed;

12. Perform other functions as may be required by the job or as directed by management;

13. Bi Lingual (English and Spanish a plus