Benefits:

401(k)

Dental insurance

Health insurance

Vision insurance

FIRM OVERVIEW:

Cole & Van Note has been leveling the playing field across the nation for decades. We are a dynamic Plaintiffs’-side consumer and employment law firm, focusing on class action litigation matters addressing data breaches, product defect and job-related violations. Our firm has set records for championing civil and consumer rights claims and is an exciting place to work and learn.

DUTIES AND RESPONSIBILITIES:

Our exciting and fast-paced downtown Oakland law firm is looking for a receptionist to serve as the first point of contact for visitors of the Firm. The Receptionist performs general reception and secretarial duties, as well as other duties, as assigned. The Receptionist is also expected to clean, organize and maintain all Reception areas.

▪ Greet visitors of the Firm and direct them to the appropriate individual(s)

▪ Answer and route incoming calls to the appropriate individuals

▪ Receive and date-stamp incoming mail and forward to the appropriate individual(s)

▪ Prepare all outgoing mail

▪ Check calendar daily, and ensure conference rooms are ready

▪ Maintain and organize files

▪ Draft written correspondence (letters, memoranda)

▪ Prepare beverages for meetings/depositions in conference room(s)

▪ Clean all Conference rooms, lower chair arms and organize chairs, polish tables, provide cups and supplies for meetings

▪ Deliver materials outside office

▪ Prepare binders and documents

▪ Utilize scanners and photocopiers

▪ Maintain Firm’s library

▪ Maintain and stock copy rooms with paper and other supplies

▪ Prepare copier and postage reports

▪ Perform miscellaneous duties, as assigned

SKILLS, PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

▪ At least one year of reception experience, preferably in a corporate setting

▪ Excellent verbal and written communication skills and a clear and pleasant voice

▪ Knowledge of the current Microsoft Office Suite (e.g., Word, Excel, Outlook and PowerPoint)

▪ Knowledge of phone systems, copy machines, postage machines

▪ Excellent verbal and written communication skills

▪ Assertive personality and self-starter mentality

▪ Courteousness, tact and professional approach

▪ Strong organization, time management and prioritization skills

▪ Good discretion when handling confidential documents and information

▪ Positive and approachable attitude and demeanor

▪ Ability to lift and move 35 lbs.