Our client in Greenwich, CT is looking for a career-focused Receptionist, someone who truly enjoys the front-line responsibilities of managing the office, interacting with clients, and keeping everything running smoothly. The ideal candidate will be passionate about supporting the team, providing excellent customer service, and contributing to the overall success of the business.

Responsibilities

• Welcome and greet visitors, clients and employees with a positive and professional attitude;
• Monitor office security by ensuring all visitors are properly logged with the building security;
• Answer and screen all incoming phone calls in a courteous manner redirecting as needed;
• Maintain a clean and welcoming reception area inclusive of all conference rooms;
• Handle incoming and outgoing mail and packages;
• Manage the calendar for multiple conference rooms and coordination of meetings and ensure conference rooms are clean, organized and maintained after each use;
• Collaborate with meeting owners to ensure conference rooms are ready for scheduled meetings with appropriate catering needs, seating, technology or other supplies;
• Maintain an up-to-date weekly inventory of office supplies and stationery;
• Assist with other administrative tasks such as data entry, copying, travel bookings, expense reports and mailings and material preparation for meetings and conferences;
• Assist with catering ordering for meetings, conferences or other office lunch orders; and
• Ad-hoc projects as needed.

Qualifications

• Bachelor’s Degree from an accredited college/university preferred;
• Previous experience in a receptionist, administrative or office support role;
• Experience with an investment manager or other financial firm a plus;
• Excellent organizational and time-management skills, with a strong attention to detail;
• Demonstrated ability to work autonomously and take initiative with minimal supervision;
• Proficiency in MS Office;
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment;
• Discretion and professionalism when dealing with confidential information;
• Positive attitude, strong work ethic, and a collaborative team player; and
• Ability to lift up to 25-30lbs or push up to 50lbs of office supplies, equipment and other materials as needed.