Job Description

• Answer, transfer phone calls and take messages.
• Maintain security - monitor the register, proof of identification, NDA's, KR guidelines and issue visitor badges.
• Schedule meetings & arrange conference rooms for employees and visitors.
• Receive, sort, and deliver mail, documents, and packages.
• Update RR Donnelley Directory and group emails for Kirk Road.
• Send out daily attendance lists.
• Order and replenish coffee, condiments, soda, water and supplies for conference rooms.
• Order meals for company events.
• Coordinate and order lunches for visitors.
• Order and pick up cakes and fruit trays every month for employee Service Anniversaries and Birthdays
• Create and post welcome customer slides.
• Send out KR Guidelines prior to customer and vendor visits.
• Issue, activate and manage security door access badges for employees, vendors, and visitors.
• Manage and activate security door access for Staffing Companies.
• Contact vendors for maintenance issues for microwaves, coffee machines, water coolers & vending machines.
• Order office supplies for employees.
• Manage and approve invoices for vendors in Ariba.
• Coordinate and record purchases for the use of corporate credit card and P-card.
• Coordinate Xerox MOS List: order printers, supplies and arrange service calls.
• Assist Accounting Department with miscellaneous projects.
• Other duties as assigned

Qualifications

• High school diploma or equivalent.
• Strong verbal communication skills and a friendly, professional attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple tasks and stay organized in a fast-paced environment.

Additional Information

Benefits:

• Competitive salary ranging from $16.50 - $27.00 per hour
• Health, dental, and vision insurance.
• Paid time off and company holidays.
• Professional development and training opportunities.
• A collaborative and supportive team culture in a vibrant workplace.