Benefits:
401(k) matching
Competitive salary
Flexible schedule
Health insurance
Paid time off
Training & development
*Note: Please do not apply unless you have 2+ years of direct accounting/accounts payable experience. Please include list of all computer programs that you are proficient. Please include salary requirements in your cover letter.
Benefits/Perks
Competitive Compensation
Great Work Environment
Flexible schedule
Hybrid potential
Job Summary
We are seeking an Administrative Assistant to join our team! As our Administrative Assistant, you will be working to support our sales team.
We are looking for a candidate to:
These assignments will be given to the candidate who can demonstrate strong organizational skills, understand business protocol, display energetic work style, and excellent communication skills while being a self-starter.
Responsibilities
Pay bills
Invoice Customers
Create Purchase Orders
Provide administrative support to sales teams
Record sales activity in Salesforce and QuickBooks
Maintain accurate records of shipments, deliveries, and other logistics concerns
Keep Salesforce up to date with tracking of projects
Monitor and respond to incoming emails
Create and maintain daily reporting by project with status of orders including receipt of purchase orders, receipt of payment, record and track estimated shipment dates, and maintain communication with customers about status.
Work closely with international and domestic carriers by creating international documents needed for shipments
Work efficiently to track, record, and invoice customer on all shipments using QuickBooks
Identify and solve all transportation issues, report delays, and investigate supply management concerns
Paying logistics invoices and recording cost by project
Identify opportunities in the current logistics system to save money on shipping
General office duties including typing, scanning, filing, and calendaring.
Qualifications
*Please provide cover letter explaining how your experience aligns with the following requirements.
Positive attitude with can-do approach to tasks
Self-starter with eagerness to efficiently solve problems
QuickBooks online certification, a plus
Experience with Salesforce CRM, a plus
Previous experience with logistics or supply chain management, a plus
Proficiency with Microsoft products (excel, outlook, word). Test will be given
Excellent typing 50+, test will be given
Strong communication including writing skills and ability to communicate professionally with customers and staff
The ability to multitask, shift priorities, and work under deadlines
Accounts Payable experience.
QuickBooks Online experience, a plus but not required.
Education: Prefer college graduate from an accredited university or 5 years on the job experience with similar duties