Job Description

GENERAL SUMMARY

The Human Resources (HR) & Payroll Coordinator is responsible for various areas of Human Resources activities, including benefit enrollment and maintenance, new hire onboarding to include processing new hire paperwork, maintaining personnel records, HRIS systems administration, and provide reports and analysis in accord with established reporting systems.  To assist payroll and know the payroll process to be able to perform all payroll functions as the backup personnel to the payroll

ESSENTIAL RESPONSIBILITIES                                                       

·         Perform all the duties necessary to back up the payroll personnel and process payroll when payroll personnel are out of the office. 

·         Receptionist to guest seeking access to the building.  Sign in the guests, provide visitors badges, and notify employees of visitors.

·         Staffing duties including posting job listings as necessary to fill vacancies and reviewing resumes or applications that are received to ensure that the basic qualifications are met before passing them on to the hiring managers.

·         Assists with some aspects of FMLA and Short-Term Disability activities, including contact with medical providers and record keeping.  (FMLA is covered by the US federal government and HIPPA laws, therefore information must be kept strictly confidential and accurate.)

·         Onboarding of new hires, including but not limited to: orientation, drug testing, eligibility verification, badge and security system maintenance.

·         Processes terminations including final paperwork, SVA security systems, all benefits programs and compliance with COBRA and ERISA rules.

·         Assists with worker’s compensation claims process to include initial claims reporting, and maintenance of any worker’s compensation records.

·         Assists in coordinating any employee social functions including employee incentive events, corporate social responsibility activities and any other events sponsored by the company and/or the Human Resources Department.

·         Input information into HR Information System and benefit web sites with a high degree of accuracy. 

·         Processes hourly status changes and oversees personnel records maintenance.

·         Participates in Human Resources Department projects as assigned.

·         Other duties as assigned to complete the goals of the HR and Payroll departments.

JOB SPECIFICATIONS      

This position requires extensive contact with customers, both internal and external.  Must be able to work in a confidential manner with a variety of people.  Must have a sense of urgency and a desire to serve the customer, and at the same time, the ability to balance the company’s interests.  Must be detail oriented with strong communication skills, written and verbal.  Ability to "multitask" is important, as this person will need to be able to stop activities to address employee needs and then pick up task again.  Requires communication and travel to all areas of the facility.

EDUCATION AND EXPERIENCE REQUIREMENTS

·         1-3 years of experience in Human Resources.

·         3-5 years of experience in Payroll.

·         A good knowledge of all payroll laws (tax and employee benefits).

·         Experience with Paycom - HR Payroll Software.

·         A background in human resources or payroll is required for the coordinator position to work in human resources, an applicant should have a professional demeanor with coworkers and outside parties (such as the third party managing any company insurance plans) and should be able to promote a team environment within the HR department.

·         Excellent interpersonal, written, and verbal communication skills.  Able to foster professional relationships with a diverse population of employees.

·         Excellent Computer skills, with experience in payroll/HRIS systems, word, excel and power point.

PHYSICAL REQUIREMENTS

·         This job is light duty and may require lifting up to 10 lbs. but not on a frequent basis.

·         Data entry is required on a frequent basis.

TOOLS AND EQUIPMENT USED

·         Personal Computer, phone, copy machine, laminator.

·         Microsoft office software such as Excel, PowerPoint, Word, Publisher.

·         Web based programs will be utilized such as Paycom and all Benefit enrollment and information sites.

WORK ENVIRONMENT AND SAFETY CONSIDERATIONS

·         Able to work in an office environment where there is continuous contact with the public and employees

·         Wear personal protective equipment: safety glasses, earplugs, hard leather shoes, if required to go out to the factory floor.

·         Must comply with grooming/dress standards

·         Must observe all safety requirements and procedures.

ANY OTHER WORK CONSIDERATIONS

·         Must be willing to work late, early or a weekend day occasionally to accommodate HR functions or duties that may arise.

·         Perform other duties as assigned.

Company Description

Founded in 1937, SandenVendo America, Inc. is a Dallas, Texas (USA) based manufacturer of commercial refrigeration and heating equipment. We have led the vending and convenience store industries for decades manufacturing some of the world's best vending machines and foodservice equipment. Stack machines, glass front vendors, hot food displays, refrigerated showcases, ice cream cases, and Micro Market designs, SandenVendo America offers equipment for all of your foodservice needs. Originally The Vendo Company, a leader in vending manufacturing, SandenVendo America expanded into foodservice equipment in the mid-nineties and began offering micro-market design solutions in 2014. Today, we continue to grow our market share and product lines throughout the world as a wholly-owned subsidiary of Sanden Retail Systems Corporation, Tokyo Japan.