Description

The Scheduler is responsible for scheduling all McMillen Health programs for schools, community organizations, etc. which may be contracted, fee for services, or grant funded. This position is a part-time 10-month hourly position and reports directly to the Director of Educational Services.

Responsibilities

· Answers phones and responds to voicemails.

· Generates e-mails as requested and for scheduling purposes. Follows up on responses to e-mails.

· Takes direction from Lead Scheduler in scheduling all program classes – work closely with Director of Educational Services and other scheduling staff.

· Ensure grant funded programs and contracted schools are scheduled within given timeframe.

· Corresponds with schools, organizations, etc.

· Coordinate and distribute teacher information related to scheduled programming.

· Organizes and coordinates educator scheduling folders.

· Responsible for McMillen Health Reservation System scheduling entries for all programming information.

· Responsible for McMillen Health’s Mom and Me Days.

· Actively supports and promotes the organizations strategic and operational plans.

· Actively supports all efforts to increase cooperation, communication and collaboration between and among staff members and volunteers.

· Demonstrates sound time-management skills by effectively and efficiently organizing, prioritizing and completing multiple assignments in a timely manner.

· Maintains strict confidentiality when handling sensitive information.

· Understands importance of seeking resolution to issues by working toward a solution in a timely manner.

· Seeks to improve the effectiveness and efficiency of McMillen’s operations with positive and creative approaches to challenges.

· Embraces fund development as an important component of job-related responsibilities by contributing personally and seizing opportunities to emphasize McMillen’s case for support.

· Continually seeks and accepts opportunities for personal and professional growth.

· Attends meetings as scheduled.

· Performs other duties as assigned by the Director of Educational Services, Director of Operations & Sustainability, and CEO.

Qualifications

· High School graduate; prefer Associates Degree in Business or a minimum of 4 years experience in office administration

· Excellent organizational skills with attention to detail

· Excellent telephone skills

· Working knowledge and experience with in the following computer applications: Word, Excel, PowerPoint, Access. Willingness to learn new software programs.

· Exceptional verbal, written, and interpersonal communication skills

· Inside sales experience preferred.

· Professional and personable appearance and manner

· Valid, Active Drivers License

Compensation Package includes:

· Salary: $18-$20/hour

· Paid Time Off (PTO): 3 weeks annually, with the ability to roll over ½ to the next fiscal year

· 3% Retirement Match into 403(b) Plan after 1 year of service

· Paid Parental Leave after 1 year of service

· Twenty-four (24) days of paid holidays per year

· FREE Telemedicine and Virtual Mental Health Services through Indiana Youth Institute (IYI) called First Stop Health