The coordinator is responsible for supporting day to day program operations in the School of Health Professions (SHP). This position will primarily assist in the management of student clinical rotations, assisting in tracking and confirming clinical placements and associated memoranda of agreement, communicating, and corresponding with site coordinators and students, managing fieldwork files, and assisting with student and fieldwork databases. The coordinator will also work closely with program directors, primarily in the Physical Therapy and Occupational Therapy programs, to perform administrative functions related to accreditation compliance.

Responsibilities:

Accreditation and Assessment Compliance

• Create and maintain database for tracking accreditation records in several departments in the SHP
• Provide support for student outcomes assessment - including data collection, analysis, and report generation
• Support programs, and provide guidance to department staff, on the development of analytical reports, compliance documents, and self-study documents for regional and specialized accreditation
• Assist in the preparation and completion of annual and self-study reports
• Serve as liaison to insurance company for certificate of insurance, maintain and update files

Program Development and Administration

• Assist programs with developing, updating, and maintaining affiliations with a variety of sites locally and nationally
• Organize and arrange student schedules with clinical preceptors at a variety of sites locally and nationally
• Complete student credentialing documentation and site onboarding ensuring compliance with site requirements
• Implement, analyze, and distribute evaluation and survey data for students, preceptors, and clinical sites
• Initiate, negotiate and maintain documentation for university and clinical sites
• Serve as a program liaison for affiliation sites and clinical preceptors
• Serve as primary student and preceptor contact and support during fieldwork
• Distribute preceptor benefit information and plan annual preceptor recognition events
• Foster an environment that supports student and preceptor success
• Maintain confidentiality around student records and personnel matters
• Attend offsite meetings and travel to sites as necessary

General Administrative Support

• Maintain and update program databases/platforms (examples include but are not limited to CORE, Complio, Formstack, Qualtrics)
• Handle special projects as designated by programs and/or SHP Dean/Associate Dean
• Prepare analytical reports for internal and external audiences

Requirements:

• Experience with academic assessment, compliance, and accreditation preferred
• Experience with higher education policies and processes, and knowledge of administrative units in higher education preferred
• Ability to define and solve problems
• Ability to analyze and interpret general business procedures
• Ability to write reports, business correspondence and procedure manuals
• Ability to present information and respond to emails, phone and in-person questions from faculty, students, staff, and preceptors
• Ability to address inquiries or complaints
• Perform office work directly related to the management of general business operations that includes independent judgment on matters of significance
• Ability to work independently and prioritize tasks for multiple departments
• Excellent verbal and written communication skills
• Excellent skills with MS Office (Access, Excel, and Word), Web applications (Adobe Acrobat Pro), databases, and analytical programs
• Engage in self-directed professional development
• Commitment to mission of D’Youville University and diversity, equity, and inclusion values

Qualifications:

• Bachelor’s degree from four-year college or university preferred
• High degree of organization and problem solving
• Must be able to work autonomously and as a team member
• Must be detail oriented and understand the importance of task documentation
• Must be able to learn multiple cloud-based and software technologies

Work Remotely - No

Work Location: Buffalo, NY

Job Type: Full Time, Non-Exempt

Pay: $39,000 - $41,000 Annually

D’Youville University is committed to Diversity, Equity, Inclusion and Belonging.

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

About D'Youville University:

Shaping the Future of Education at D'Youville University

D’Youville University, a nationally ranked private university in Buffalo, New York, is transforming lives through a unique blend of academics and holistic development. Committed to promoting a health mind, body, and spirit, D’Youville empowers individuals to realize their potential, thrive in their careers, and make meaningful contributions to society.

A Dynamic and Purpose-Driven Community

Located on Buffalo’s vibrant West Side, just blocks from a bustling downtown, D’Youville University is deeply embedded in an energetic, diverse urban landscape. Under the visionary leadership of President Lorrie Clemo, the university is undergoing an exciting evolution, with innovative initiatives designed to meet societal needs, elevate student experiences, expand career readiness, and solidify our role as a leader in 21st-century education.

A Place for Growth and Innovation

D’Youville University offers education across health sciences and business, with a range of degree levels, advanced certificates, accelerated paths, and community-engaged learning experiences. Our dedication to preparing students for successful careers is showcased in our national ranking for social mobility making us the top private university in the City of Buffalo.

Our Commitment to Diversity, Equity, and Inclusion

D’Youville university is committed to creating a more just, equitable, and inclusive society. As a growing institution that places humanity, compassion, and the power of education at the heart of everything we do, we embrace diversity in all its forms. Our belief is that a thriving academic community is one where diverse perspectives are not only welcomed but are seen as essential to the growth and success of our students, faculty, and staff.

Why Work with Us?

As a D’Youville University Saint, you’ll be joining a collaborative, innovation-driven community committed to academic excellence, social responsibility, and transformative growth. When you join our team, you’ll have the opportunity to contribute to a university making a real difference—for our students, our community, and our world. Explore the possibilities at dyu.edu.

All job offers are contingent upon legal authorization to work in New York State as determined by the NYS Department of Labor.