Job Description

Brickley DeLong, one of West Michigan’s longest standing, full-service CPA firms, is looking for a part-time, seasonal Administrative Assistant / Back Up receptionist to help out at our Grand Rapides office during the coming 2025 tax season as well as covering as a back up Receptionist year round if open availability. If this sounds like a role you’d be interested in and you’ve got office administrative experience, then we’d love for you to apply! This is a great opportunity to work with a growing and goal-oriented company!

In the Administrative Assistant / Back Up Receptionist role, you will be an essential part of our team and responsible for the smooth-running, day-to-day operations of the office for our Grand Rapids location. Duties include, but are not limited to, preparing reports and documents, providing support to the Grand Rapids team, presenting a professional first impression to our clients, and basic administrative duties.

The ideal candidate will have experience in a professional office setting. Any prior experience in a CPA / Accounting Firm or Tax Office is a plus! Starting hourly rate will be commensurate with demonstrated experience level in office administration.

Why Work Here?

Here at Brickley DeLong, we operate as “One Firm” with a shared vision. We are continually building a team of professionals who are challenged to accept new responsibilities while upholding the highest level of integrity, innovation, and dedication to the Firm and its clients. Brickley DeLong is committed to developing and rewarding our greatest asset: our team members. We value hard work at Brickley DeLong, but we recognize the significance of opportunities for growth and work-life balance. Our focus is not only on quality of work, but on quality of life, which is why we care about our team members and their families. We believe that job satisfaction and positive engagement produce a strong work ethic, superb teamwork, and lasting client relationships.

General Job Duties

Provide clerical support to management and staff

Perform general office administrative duties

Greet and assist clients

Answer and direct incoming calls

Inventory, organize, and maintain supplies for the office

Provide administrative support in the GR office and work with the Administrative team to standardize office procedures, systems, and forms

Assist with tax return processing and scanning

Help to track status of projects and tax returns and communicate deadline and workload conflicts as needed to ensure timely completion of work

Regular and predictable attendance and punctuality

Desired Experience

1-2 years’ experience in office administration

1-2 years’ experience with customer service / receptionist duties

Experience at a CPA firm or other professional services organization is a plus!

Desired Skills

Knowledge of office management systems and procedures

Working knowledge of office equipment, such as printers, copiers, scanners

Proficiency in Microsoft Word & Excel

Excellent Written and Verbal Communication Skills

Deadline-Oriented

Strong attention to detail

Ability to work independently / self-motivated

Highly Organized

Adept at Customer Service / Client Relations

Ability to recognize and recommend improvements to existing systems and processes when appropriate

Job Types: Temporary, Part-time Schedule:

Monday to Friday