Senior Administrative & Project Coordinator
Monroe, NY (In-Person, Full-Time)
$100K–$150K (Based on Experience)
Monday–Friday, 9:00 AM – 6:00 PM
Company Overview
We are a B2B service company that provides essential business solutions across multiple industries. As we continue to grow, we are looking for a highly organized Senior Administrative & Project Coordinator to support senior leadership in operations, financial oversight, vendor management, and IT coordination. This is an exciting opportunity for a proactive, solutions-driven professional who thrives in a fast-paced environment.
Position Overview
The Senior Administrative & Project Coordinator will play a key role in streamlining daily operations, managing vendor relationships, supporting financial reporting, and driving small-scale projects to completion. The ideal candidate is a self-starter who takes full ownership of responsibilities, anticipates leadership needs, and ensures smooth business functions.
Key Responsibilities:
Administrative & Executive Support- Manage senior leadership’s schedules, travel arrangements, and correspondence.
- Coordinate meetings, prepare presentations, and oversee event planning.
- Handle confidential information with professionalism and discretion.
Financial Oversight & Reporting- Prepare and review financial documents, including budgets, expense reports, and forecasts.
- Track financial performance and provide regular financial updates to leadership.
- Assist with invoicing, payment processing, and basic financial analysis.
Vendor Management & Procurement- Research, evaluate, and onboard new vendors to enhance operational efficiency.
- Review vendor contracts and agreements to ensure alignment with business needs.
- Maintain strong vendor relationships and oversee contract renewals.
Project Management & Process Improvement- Take full ownership of small-scale projects, ensuring on-time completion.
- Work cross-functionally with teams to streamline workflows and optimize processes.
- Provide regular progress updates on projects and vendor performance.
IT Coordination & Technical Support- Troubleshoot minor IT issues and coordinate with IT teams for larger problems.
- Ensure the proper functioning of office technology, including software and hardware tools.
- Research and implement new tech solutions to enhance productivity.
Must-Haves
- Proven experience as an Executive Assistant, Operations Coordinator, or similar role.
- Strong financial acumen with experience in budgeting, reporting, and financial oversight.
- Project management experience with the ability to coordinate cross-functional teams.
- Experience in vendor management, including contract negotiation and evaluation.
- Tech-savvy with proficiency in Microsoft Office, financial software, and IT troubleshooting.
- Strong problem-solving, communication, and organizational skills.
- A go-getter attitude, capable of working independently and taking full ownership of tasks.
Why Join Us?
This is an exciting opportunity to work directly with senior leadership, take on meaningful responsibilities, and drive efficiency across operations, finance, and vendor management. If you're a proactive leader who thrives on organization and execution, we’d love to hear from you!
Apply Now:
Email Resume: Joel@maiplacement.com
Apply Online:
https://jobs.crelate.com/portal/maiplacement/job/iim54yukdj9otuccdyjw4foxny?crt=1740088676979