Senior Executive Assistant

Executive Recruiting

Senior Executive Assistant

Arlington, VA
Full Time
Paid
  • Responsibilities

    Job Title: Senior Executive Assistant
    Department: Operations
    Reports to: Program Manager

    Are you ready to take on a key role where your organizational expertise, leadership skills, and proactive mindset can make a direct impact? We’re searching for a dynamic Senior Executive Assistant to join our team and play a critical part in supporting high-level decision-making and budget planning for the Department of Defense (DoD).

    What You'll Do:
    As a Senior Executive Assistant, you'll be the right hand to senior leadership, keeping operations running smoothly and efficiently. Your day-to-day will involve managing busy executive calendars, coordinating high-stakes meetings, and organizing vital documents and briefings. You’ll be the go-to for ensuring that communication flows seamlessly, from preparing materials for top-level briefings to supporting strategic planning and special projects. You’ll be working closely with classified and unclassified documents, so a keen eye for detail is crucial.

    A Day in the Life:

    • Manage and streamline executive calendars, scheduling essential meetings and high-impact events.
    • Prepare materials for meetings with senior leaders, and support briefings with key decision-makers.
    • Coordinate travel logistics (including handling the Defense Travel System) and ensure everything runs smoothly, from booking to reports.
    • Keep tabs on the Correspondence and Task Management System, making sure nothing slips through the cracks.
    • Proofread important documentation (both classified and unclassified) to ensure it's polished and in line with DoD standards.
    • Manage communication flow and support high-level meetings by keeping track of agendas, action items, and summaries.
    • Roll up your sleeves to assist with strategic initiatives and special projects.

    What You’ll Need to Succeed:

    • 10+ years of experience supporting senior executives (government or corporate environments).
    • Active Secret but TS/SCI clearance preferred  (Top Secret/Sensitive Compartmented Information).
    • Expert skills in managing executive schedules, travel, and logistics in secure environments.
    • Proficiency in DTS (Defense Travel System) and CATMS (Correspondence and Task Management System).
    • Strong verbal and written communication skills to draft, review, and refine complex documents.
    • Mastery of MS Office (Word, Excel, PowerPoint) and collaboration platforms like SharePoint.

    Bonus Points For:

    • Experience supporting senior officials within the Department of Defense or federal government.
    • Knowledge of DoD policies, readiness programs, and strategic planning.
    • A background in event coordination or project management.

    Why You'll Love It Here:

    • Innovation: Bring your creative problem-solving skills to the table and drive new ideas.
    • Challenge the Status Quo: If you’re the type to ask “Why not?” and push for positive change, this is your stage.
    • Collaborative Culture: You’ll work closely with a diverse and driven team where your contributions matter.
    • Growth-Oriented: We encourage continuous learning and development, offering you the chance to advance and refine your skills.
    • Customer Centricity: Your role directly contributes to meeting the needs of our team and clients.

    Are you ready to make a real difference in a high-impact environment? If you're a seasoned executive assistant who thrives in fast-paced, mission-driven settings, we want to hear from you! Apply now to be a part of our journey and help shape the future of the Department of Defense.

     

    This position will be onsite at the Pentagon