Project Overview
This project aims to redesign and rebuild the agency’s internal intranet site to improve its usability, accessibility, and functionality. The new intranet will serve as a central hub for internal communication, resources, and business operations across key functional areas.

2\. Objectives

• Deliver a modern, user-friendly intranet design that reflects the agency’s brand and enhances employee engagement.

• Implement secure authentication and access control using Microsoft Azure Active Directory (Azure AD).

• Build structured and easily navigable content areas for the following core business functions:

  • Policies and Procedures

  • Human Resources

  • Procurement and Contracts

  • Communications and Marketing

  • Information Technology

3\. Scope of Work
The contractor will:

• Conduct a discovery phase that includes stakeholder interviews and current state analysis.

• Design a responsive and accessible intranet user interface that aligns with state or agency branding guidelines.

• Implement Microsoft Azure AD authentication for seamless user access and role-based permissions.

• Build out content templates and navigation for the identified core functional areas.

• Migrate existing content where applicable and assist with content organization.

• Provide training and documentation for content editors and administrators.

4\. Deliverables

• Intranet design mockups and wireframes

• Azure AD integration for secure access

• Functional intranet with structured content areas

• Administrator and content editor training sessions

• Final documentation, including system architecture, user guides, and maintenance plans

5\. Timeline
Project completion is expected from the project kickoff by June 30, 2025. A detailed project plan with milestones will be developed during the discovery phase.

6\. Assumptions

• Agency staff will provide timely access to existing intranet content and technical resources.

• The agency will assign internal stakeholders for feedback and approval processes.