Benefits:
401(k) matching
Competitive salary
Health insurance
Opportunity for advancement
Paid time off
Training & development
Special Projects Coordinator
Grants, Partnerships, and Project Support
About the Role We’re a growing, community-focused organization looking for a Special Projects Coordinator who’s organized, adaptable, and ready to roll up their sleeves. In this role, you’ll support the Owner/CEO with a mix of responsibilities—from grants and contracts to community partnerships and project coordination.
This is a great opportunity for someone who enjoys a bit of everything: writing, planning, relationship-building, and jumping into new opportunities as they come up. You'll help keep projects on track and support communication with funders and partners.
What You’ll Be Doing
Project & Grant Management
Research and identify grant opportunities aligned with our goals
Write and submit proposals, reports, and other funding-related documents
Track deadlines and deliverables across multiple funding sources
Maintain a grant calendar and support compliance with grant and contract requirements
Executive & Admin Support
Help the Owner/CEO stay organized — scheduling, prepping documents, tracking follow-ups
Draft meeting notes, reports, and presentations
Manage projects, staying ahead of deadlines, and troubleshooting project needs
Stakeholder Engagement & Partnerships
Help maintain strong relationships with funders, community partners, and agencies
Represent the organization at select meetings or events
Draft partner updates, outreach materials, and occasional press releases
Track key communications and follow-ups with external contacts
Event & Meeting Coordination
Help plan and coordinate meetings, trainings, or community events
Support logistics and communications for special initiatives and public outreach
Take the lead on organizing small projects that span multiple departments or partners
Data & Reporting
Assist with tracking project outcomes and pulling together reports for grants or internal planning
Support light evaluation or impact tracking to inform future work
Keep files and documents organized for easy reference and compliance
What We’re Looking For
Background & Experience
Bachelor's degree preferred
2–4 years of experience in grants, project coordination, or executive support
Nonprofit, small business, or public service experience is a plus
Comfortable juggling multiple priorities and shifting gears as needed
Skills & Traits
Strong writing and editing skills—especially for grants or reports
Detail-oriented and good with deadlines
Comfortable with Google Suite, Microsoft Office, and (bonus!) tools like Asana or Trello
Friendly, professional, and comfortable engaging with people from all backgrounds
Able to work independently but also enjoys being part of a collaborative team
How to Apply
Please submit:
Your resume
A short cover letter that tells us:
What kind of grant or project work you’ve done
Any experience you have with contracts, compliance, or executive support
How you’ve worked with community partners or funders
Why this job feels like a good fit for you
📌 Applications without a cover letter won’t be reviewed.