Position: Spiritual Development Administrative Assistant I Reports to: Pastor of Spiritual Development Status: Part-Time (25 hours/week) Classification: Non-Exempt

Description Summary

This position will work closely with the Pastor of Spiritual Development and the Adult Minister, along with the rest of the Spiritual Development department, to provide administrative support for the ministry within Spiritual Development (i.e. Adult Group Life, Twenty-Somethings, Men’s and Women’s ministry, Grow Studies, Legacy, Marriage, the Library). This position will help execute events and weekly ministry through their administrative support. Additionally, this position will bolster Twenty-Somethings by supporting and helping execute weekly services and events. Along with a passion for seeing people connected and growing in their walk with Christ, strong verbal and written communication skills are a must. Because of the varied scope of work required and the many individuals this position will interact with, this position requires someone able to manage multiple tasks, manage time well by prioritizing responsibilities, while maintaining great attention to detail.

Job Responsibilities

Provide administrative support for the Spiritual Development department (Adult Group Life, Twenty-Somethings, Men’s and Women’s ministry, Grow Studies, Legacy, Marriage, and Library), including: financial, facilities, communication, supply acquisition, and event support.

Provide support to help execute weekly Twenty-Somethings services and events.

Administrative

Respond to phone calls, emails, and other requests for information in a timely manner

Maintain forms/letters/correspondence

Make appointments and calendar requests through Planning Center for the department

Track attendance for Spiritual Development ministries

Coordinate large order supplies for Spiritual Development ministries

Coordinate printing curriculum and other print materials

Program Support/Events

Schedule meetings and events

Create and track registrations for ministry programs and special events

Provide all administrative support for Spiritual Development ministries

Support and help organize special events as they are developed

Provide weekly in-person support for Twenty-Somethings services (Thursday PM) and events (various times)

Communication

Weekly communication with first time guests to department programs/environments

Coordinate regular communication with ministry partners of various ministries

Financial

Submit requests for purchase orders and check requests

Process weekly Visa reports

Equipping and Overseeing Ministry Partners

Invite, develop and lead a team of office ministry partners to support Spiritual Development ministries

Participate in training and enrichment opportunities, as available

Library

Oversee library inventory and distribution (check out/in)

Communication with library clients and volunteers

Organize and direct volunteers to assist in running the Library

Keep library inventory system and patron accounts up-to-date

Qualifications / Job Skills

Evidence of a vibrant, growing relationship with Jesus

Passion and commitment to lead people to a meaningful relationship with Christ

A sense of calling for the position

A member of PV in good standing, affirming the statement of faith and church covenant

Ability to analyze, develop and implement strategies which rely heavily on volunteers

Strong written, verbal, and interpersonal communication skills

Ability to be self-motivated, work independently, and manage time well

Good judgment/discernment

Ability to multi-task and function in a changing environment

Ability to equip and develop leaders to increase personal and ministry influence

Ability to work well as part of a team

Detail oriented and able to take initiative

Thorough knowledge of the Google Suite/computer skills; ability to learn new software

Customer Service skills/excellent people skills

Ability to prioritize jobs and projects and collaborate with multiple leaders

Chemistry that will work well with immediate supervisor and larger Spiritual Development ministry team

Willingness to implement the vision of PV and support its leadership

Weekend work during weekend services or Special Events may be required

Education / Experience

High school graduate or equivalent

Experience in equipping, training and motivating volunteers in the church or secular setting

Experience in leading in ministry settings preferred

Administrative experience in an in-person office environment.