Benefits:
PSLF (Public Service Loan Forgiveness) Qualified Employer
Voluntary Benefits: 403b (tax-sheltered annuity retirement plan), Life
Employee Assistance Program
Paid Family Leave
Hospital Cash Insurance,
Affordable Health and Dental Plans
Group Life Insurance
Employee discounts
Paid time off
Parental leave
Wellness resources
Staff Accountant (Hybrid)
PURPOSE OF POSITION Reporting to the Associate Executive Director (AED) and or Executive Director (ED), the Staff Accountant is responsible for all accounting operations of the organization. Also responsible for ensuring accurate, consistent, and timely accounting and compliance of the organization’s grants, including but not limited to, posting award grant accounting, ensuring compliance with funding source administrative guidelines, timely receipt of revenue. They will also ensure compliance with applicable federal, state, and local regulations, statutes, agency policies and procedures, and Generally Accepted Accounting Principles (GAAP) as well as providing management with information vital to the decision-making process.
RESPONSIBILITIES The major responsibilities of this position include, but are not limited to:
Financial Management • Accounting Operations • Process Accounts Payable invoices and ensure timely payment to vendors and ensure timely processing of client billings. • Prepare various journal entries, including but not limited to journal entries for revenues, expenditures, account corrections, and adjustments. • Prepare monthly payroll allocation entries in relation to grant activities. • Prepare monthly expense program allocations and enter in general ledger. • Responsible for account reconciliation and analysis for balance sheet accounts including but not limited to accounts receivable, deferred revenue, and other various accounts. • Perform month-end and year-end analyses. • Perform monthly balance sheet, income statement and changes in financial position/budget variance analyses. • Prepare monthly, quarterly, and annual cost reports as required by funding sources. • Prepare and analyze monthly variance reports for internal management reporting.
Reporting / Planning • Administer and review all financial plans and budgets, monitor progress and changes, and keep senior leadership team abreast of the organization’s financial status. • Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements. • Provide the Executive team with accurate and timely analysis of the financial performance of the organization. • Prepare, enter, and maintain budgets in accounting software. • Develop and monitor agency performance metrics. • Support departments with departmental grant budget projections in collaboration with the Executive Team.
Audits • Coordinate the management of the annual audit, 990 preparation, CHAR500 and federal single A-133 audits as required, including working with the auditor on fieldwork.
Grant Management • Track, review, analyze, and reconcile all grants related activities to all financial and other related reports. • Maintain information and documents in support of grant related revenues and expenditures to ensure compliance with applicable federal, state, and local related regulations, statutes, and Generally Accepted Accounting Principles (GAAP). • Monitor and ensure compliance with federal, state, and local reporting requirements for grant activities. • Build and maintain working relationships with program managers internally to ensure communication regarding grants is accurate, consistent, complete, and informative. • Manage grant activities including cancellations, amendments, advances, and payment adjustments. • Work with Billing & Reporting Specialist to prepare documentation and payment vouchers for government and private grants and contracts and ensure deadlines are met. • Analyze various grantor revenue and expenditure reports and make appropriate recommendations to ensure compliance with budgeted projections and grant provisions.
Other • Assess current accounting operations, offering recommendations for improvement, and implementing new processes. • Establish, maintain, and document accounting policies and procedures. • Establish and implement financial controls. • Keep abreast of all regulatory compliance and other related requirements. • Prepare and maintain documentation to support federal, state, local, and other related agency audit inspections of financial transactions including compliance, billing, funds draw down, correspondence, and other related activities. • Maintain contractual and general ledger files in an organized fashion. • Prepare application to maintain tax exemption status as needed. • Work collaboratively with other departments to support agency operations and provide financial insights and undertake special projects.
QUALIFICATIONS • Bachelor’s degree required, preferably in accounting, finance, or related field • Three or more years of accounting and/or fiscal operations, nonprofit experience preferred • Demonstrated knowledge of GAAP, budgets, and financial reporting. • Ability to prioritize with excellent time management skills. • Independent judgment is required to plan, prioritize, and organize diversified workload. • Ability to work independently and resolve problems and queries quickly and efficiently. • Analyze data, interpret policies, procedures and regulations. • Ability to complete priority projects with conflicting deadlines and under stressful circumstances. • Ability to prepare comprehensive and accurate financial reports of various type and complexity. • Ability to analyze fiscal data and related operating methods and establish appropriate accounting procedures. • Experience with Non-Profit financial platforms (preferably FundEZ) as well as knowledge of standard Microsoft and Google document, financial and data management applications (i.e. Excel, Word, Sheets, etc.).
Flexible work from home options available.