Staff Accountant

Maine Lobster Now

Staff Accountant

Saco, ME
Full Time
Paid
  • Responsibilities

    Not a remote position.

    Our Company:

    Maine Lobster Now is an eCommerce seafood company based in Saco, Maine. We specialize in delivering fresh, high-quality seafood products nationwide.

    Description:

    This is a combined role for primarily an accountant with some minimal human resources duties to help with recruiting and enrollment. These combined the duties create a full time role. We have part time consulting for both human resources and accounting to help with any questions and onboarding. Our in office requirements for off peak are 8 am -430pm M-F. For the entire month of December our hours are 7am - 5 pm M-F. Outside of office hours phone calls during business hours are expected to be answered and emails are expected to be monitored.

    Job Duties:

    • Open and sort all mail and file appropriately.
    • Maintains office files; implements an efficient system for other staff to access files and records.
    • Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
    • Facilitates payments of vendors weekly, which may include verification of federal ID numbers, reviewing purchase orders, bill of ladings, and resolving discrepancies in the 3 part match with purchase manager.
    • Collect any outstanding balances for account receivable.
    • Verify employee hours with management and run payroll weekly using our payroll software, Rippling.
    • Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
    • Assists with accounting records and ledgers by reconciling monthly statements and transactions.
    • Communicate with vendors as their primary billing contact to resolve any issues with payments, invoices, or accounting issues.
    • Records entry of, verifies documentation for, and distributes petty cash and check deposits any cash at end of shift.
    • Has an understanding of accrual accounting and ability to accrue invoices and partial invoices as needed to meet accounting standards.
    • Calculates and reports sales tax based using our sales system.
    • Onboard and offboard employees in the payroll and benefits system (rippling)
    • Provide basic benefits information to employees (overview sheets) and act as a liaison between employees and our HR contractor.
    • Calculate employer benefits contribution and employee deductions for weekly payroll.
    • Work with our HR contractor and CEO to complete open enrollment and benefits renewals annually.
    • Post hiring ads and screen candidates for management upon request.

    Required Skills/Abilities:

    • QuickBooks Desktop Enterprise (required)
    • Microsoft Excel (required)
    • G Suite (preferred)
    • Rippling (preferred)

    Education and Experience:

    • Bachelors in Science - Finance, Economics, or related field

    Physical Demands:

    • Able to sit and/or stand for the duration of the shift
    • Able to use a keyboard, headset, and computer monitor for the duration of the shift
    • Must be able to lift up to 15 pounds at times.
    • Must be able to type 30 words per minute

    Full Time Benefits:

    • 100% paid employee healthcare after 60 days
    • 100% paid dental after 60 days
    • Group vision
    • Short term and long term disability after 60 days
    • Paternity leave after 12 months
    • 401(k) Plan & Match - 100% match on your first 3% and 50% match on your next 2% of contributions. Eligible after 1 year.
    • Basic Life Insurance - $35,000 after 60 days. Employees can opt in for more coverage at their own expense.