Job Description: Procurement Coordinator We are currently seeking a detail-oriented and highly organized Procurement Coordinator to join our team. The Procurement Coordinator will play a vital role in managing the procurement process for new vehicle purchases. This role requires strong Excel skills, exceptional attention to detail, and effective communication abilities. Roles and Responsibilities: * Purchase Order Management: * Maintain purchase orders for new vehicle purchases. * Verify accuracy and completeness of purchase orders, ensuring alignment with pricing, vehicle specifications, and dealership requirements. * Coordinate with title clerks to track and expedite car titles, ensuring timely delivery of car title. * Data Tracking and Management: * Maintain and update daily excel files, including deposit historical log, incoming car pipeline, inventory tracking, and a master file for all purchased vehicles. * Regularly input and organize data related to car deposits, purchase order forms, and other procurement-related documents. * Ensure data accuracy and integrity through regular audits and cross-checking of information. * Car Title Tracking: * Track and manage the process of acquiring car titles from dealerships for newly purchased vehicles. * Coordinate with title clerks to track and expedite car titles, ensuring timely delivery of car title. * Liaise with dealership contacts to ensure timely receipt of car titles and resolve any title-related issues or discrepancies. * Maintain accurate records of car title status and follow up as necessary to ensure complete documentation for each vehicle. * Payment Requests and Finance Coordination: * Prepare payment requests for vehicle purchases and submit them to the finance team for processing. * Communicate with the finance team to ensure timely and accurate payments to suppliers and dealerships. * Maintain records of payment requests and monitor their status to ensure prompt resolution. * Documentation and Record Keeping: * Maintain organized and up-to-date records of all procurement-related documents, including purchase orders, invoices, delivery receipts, contracts, and car titles. * Ensure compliance with company policies and regulatory requirements by accurately documenting and archiving relevant procurement information. * Reporting and Analysis: * Generate reports and summaries from Excel files to provide insights into procurement activities, such as sales performance, inventory levels, order status, and payment tracking. * Analyze data trends and identify areas for process improvement or cost optimization. * Assist management in making informed decisions by providing accurate and timely procurement-related reports. * Communication and Collaboration: * Collaborate with sales, finance, and operations teams to facilitate a seamless procurement process. * Maintain effective communication channels with suppliers, manufacturers, dealerships, and the finance team. * Address any procurement-related queries or concerns from internal stakeholders and external parties. * Serve as a point of contact for dealership communications, including car title inquiries and issue resolution. Qualifications and Skills: (Include the previously mentioned qualifications and add the following:) * Strong numeracy skills and proficiency in handling financial calculations and payment requests. * Excellent verbal and written communication skills to effectively communicate with internal teams, external stakeholders, and dealership contacts. * Attention to detail and ability to accurately track and manage multiple car titles and payment requests simultaneously. * Proactive problem-solving skills to resolve any car title-related issues or discrepancies. * Ability to work independently and collaboratively within a team. * Familiarity with the automotive industry, dealership operations, and title transfer processes is desirable. Company Description Company Overview Founded in 2015, Stelaro originated in Los Angeles, CA and established a presence in Global Automotive Solutions. In early 2016, we recognized and pursued the potential sourcing opportunities presented in Mexico which allowed our business to grow on a global level. We now have experienced teams and strategic partners throughout North America, South America, Europe, and Asia.
Company Overview \r\nFounded in 2015, Stelaro originated in Los Angeles, CA and established a presence in Global Automotive Solutions. In early 2016, we recognized and pursued the potential sourcing opportunities presented in Mexico which allowed our business to grow on a global level. We now have experienced teams and strategic partners throughout North America, South America, Europe, and Asia.