Benefits:
401(k) matching
Company parties
Competitive salary
Dental insurance
Employee discounts
Flexible schedule
Health insurance
Paid time off
Vision insurance
Wellness resources
Home office stipend
Opportunity for advancement
Training & development
Studio Justice
Program Administrator
POSITION DETAILS
Salary Range: $20 - $34 per hour
Hours: Full Time - up to 40 hours per week
Expected Start Date: 09/23/2024
Expected End Date: N/A
Reports to: Studio Justice Program Director
Location: TX
Application Deadline: N/A
About ELSO
Created in 2015 by two Black women, ELSO Inc. provides culturally relevant education and leadership development opportunities that invite Youth of Color to Experience Life Science Outdoors (ELSO). Our mission is to teach and frame science and nature-based education through a lens that centers and elevates the stories, ways of knowing, individual needs, and lived experiences of Black and Brown communities. ELSO seeks to reduce the achievement gap in STEAMED (Science, Technology, Engineering, Arts, Math, Environment, Design) education and professions while creating a sense of belonging for Black, Indigenous, and People of Color in the natural and built environments. ELSO uses a multi-cultural approach to STEAMED education rooted in environmental justice and cultural history. We are demonstrating a model for STEAMED education led by People of Color.
ELSO's Studio Justice (SJ) enables leadership and agency for youth ages 14-20 to use design as a tool for racial, social, economic, and sustainable justice. SJ aims to expand our youth's STEAMED career pathways to include the professions in the built environment while widening their exposure to green sector careers. Through this vital opportunity, participants will learn about their personal STEAM and socioeconomic identities and be introduced, educated, and mentored in designing public spaces, the power of place, and health equity for under-resourced communities.
There are no student fees for Studio Justice program events. Instead, we ensure participants receive a scholarship stipend as a just and direct response to historical barriers, constraints, and lack of investment and resources that keep Black and Brown communities from pursuing careers in the Architectural, Engineering, Construction, and Design (AECD) industry.
POSITION OVERVIEW
The role of the Program Administrator (PA) is to support the robust and efficient systems across Studio Justice. The PA primarily assists program management with administration duties of budget management, scanning receipts, classifying expenses, coordinating communications with participants, staff, and community partners, program-related meeting coordination, purchasing, and reporting (such as demographic and participant debriefs). The PA provides vital input for intuitive policies and identifies unexpected needs. The PA is a people-facing role, coordinating program registration, limited onboarding, relaying required information to external partners, and frequently having parent interactions.
ESSENTIAL DUTIES
Mission Hospitality (5%)
• Be friendly, accessible, and responsive to the public and serve as one of the organization's primary contact for general inquiries via phone, and general email inbox
• Communicate professionally and knowledgeably about programs, what we do and who we are. Respond in a timely manner to parents, families, community partners, funders, donors, etc,. on behalf of the organization Relaying the stories/ context of the program to Grant Writers as requested
Program Support and logistics (50%)
• With support from the CE Instructor, the PA will be responsible for implementing the registration process and all systems for all programs.
• Assist with logistics for program events as requested, including registration, process payments,and contracts for vendors.
• Assist the Studio Justice Program Director and communications Manager on SJ program logistics Order and regularly maintain program resources, supplies and tools; ensure Design kits are sources, and mailed to participants in a timely manner
• Organize and support Studio Justice meetings including coordinating catering, childcare, anticipating the needs and barriers of attendees and overall working to successfully meet those needs Collaborate with Program Director to complete annual program evaluation and reflections
• Responsible for attending all Studio Justice programs and training for support
• Assist in trainings with volunteers, guest instructors and sponsor private and community partners Support Program Director in grant reporting
General Operations (20%)
• Responsible for managing the SJ program calendar including managing important annual dates such as conferences, deadlines for RFP's and proposals, key program and event deadlines, partner events (etc.) Maintain and submit monthly expense reports for Studio Justice, including tracking receipts, reconciling expenses with the program budget, and coordinating with the Program Director to meet program and budget goals
• Conduct Program debrief interviews
• Responsible for Studio Justice Program expense budget management including managing and maintaining tracking for expenses categories, ordering, ledger balances and ensuring all receipts are tracked and submitted in a timely manner
• Submitting Programming co-sponsor/partner invoices for payment
• Responsible for inventory and purchasing of program supplies and orders replacement supplies as needed
Administrative Duties (20%)
• Track program expenses, gather and scan receipts, and categorize expense classes
• Perform minor accounting duties for submission of monthly expense reports and budget adherence tracking Organize program folders on the shared drive, and occasionally maintain office systems, procedures and operations, to carry out administrative duties such as designing filing systems, typing, copying, binding, ordering, scanning, etc.
• Availability to manage ongoing maintenance of shared tools, equipment and technology
• Coordinate calendaring and schedule work groups relating to long term Studio Justice initiatives
• Availability to transcribe minutes of meetings
• Organize trainings and background checks for all interns
• Responsible for supply organization, replenishment and cleanliness
• Manage travel logistics including working collaboratively with Executive and Operations Assistant to align with the Executive DI rector schedule.
Teamwork
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Participate in Operations weekly meeting series. Collaborate with Operations on maintaining and organizing office systems, specifically for Studio Justice procedures and operations, to carry out administrative duties such as designing filing systems, typing, copying, binding, scanning, etc.
• Act as the back-up for miscellaneous tasks such as depositing checks, managing vendor passwords and accounts
REQUIRED QUALIFICATIONS
21+ High School Graduate, or GED with administrative experience (can be current college, with administrative experience)
Must be detailed oriented with strong organizational skills
Must be able to pass a background check as required by the Oregon Department of Education for positions that work directly with youth (Oregon State Department of Education Disqualifying Crimes 342.143) and have clean driving record for 1 year prior to application
Must have experience in Google applications & Microsoft excel
PREFERRED QUALIFICATIONS | Passion and experience in guiding Black and | Administrative/ Accounting/ Finance | Brown Youth through student-driven learning | Background | experiences | Proactivity and self-direction | Bachelor's Degree | Budget tracking & expense reporting | Time management and ability to meet | Interpersonal skills | deadlines | Strong organizational skills and ability to | Verbal and written communication skills BENEFITS | multitask AECD (Architecture, Engineering, Construction, Design) Experience | Flexible Schedule | Intuitive Holiday Schedule | • Phone and Internet Stipend | Mileage Reimbursement ELSO will supply all office essentials (computer, mouse, keyboard, printer, pens, paper, etc.) to staff working from a home office as well as subscriptions to the required software.
TO APPLY: Send a resume and communication of interest (cover letter, email and videos are acc
Flexible work from home options available.