+--------------------------------------------------------------------------+ | BASIC FUNCTION: | +--------------------------------------------------------------------------+ | Ensure and improve payment of trade receivables from customers through | | the timely collection of invoices and accurate application of cash. This | | role is also responsible for creating credit memos to record allowances | | and other expenses that are settled through Accounts Receivable System | | (AR). | +--------------------------------------------------------------------------+
+--------------------------------------+--------------------------------------+ | PRINCIPAL ACCOUNTABILITIES | % OF TIME | +--------------------------------------+--------------------------------------+ | 1. DAILY, PERFORMS CASH APPLICATION | | | OF CUSTOMER PAYMENTS | | +--------------------------------------+--------------------------------------+ | - Obtain remittance data from | 50 | | various sources and convert that | | | data into a specified format to | | | utilize automated | | | upload processes. | | | - Review and analyze the | | | remittance files before applying | | | cash to anticipate future | | | requirements and to ensure | | | accuracy | | | - Apply cash directly to AR for | | | smaller accounts where the | | | application process is not yet | | | automated | | | | | | | | +--------------------------------------+--------------------------------------+ | 1. RESEARCH CUSTOMER DEDUCTIONS AND | | | TAKE APPROPRIATE ACTION | | +--------------------------------------+--------------------------------------+ | - Use customer portals to obtain | 20 | | details about deductions. If | | | valid, create credit memos. If | | | not valid, initiate disputes and | | | track until resolved. | | | - Adhere to rules and processes | | | surrounding credit memo creation | | | to ensure the accuracy of posted | | | data that flows to financial | | | statements | | | | | | | | +--------------------------------------+--------------------------------------+ | 1. CONTACT ASSIGNED LIST OF | | | CUSTOMERS TO CONTINUALLY COLLECT | | | PAYMENTS | | +--------------------------------------+--------------------------------------+ | - Use customer portals to obtain | 20 | | details about deductions. If | | | valid, create credit memos. If | | | not valid, initiate disputes and | | | track until resolved. | | | | | | | | +--------------------------------------+--------------------------------------+ | 1. ASSESS AR POSITION FOR ACCOUNTS | | | BEFORE RELEASING ORDERS | | +--------------------------------------+--------------------------------------+ | - Approve orders on assigned | 10 | | account base. | | | - Interfaces with both field sales | | | and customers in reference to | | | orders on hold and works closely | | | with them to resolve. Review | | | problem and pat due accounts | | | with Controller and CFO. | | | | | | | | | | | | | | +--------------------------------------+--------------------------------------+ | | | +--------------------------------------+--------------------------------------+ | | | | | | | | | | | | | | | +--------------------------------------+--------------------------------------+
Required Skills
REQUIRED SKILLS AND KNOWLEDGE:
+--------------------------------------------------------------------------+ | Minimum 2 years experience in cash application. Excellent | | administrative and verbal skills, PC skills and credit/collection/cash | | application experience. Competency in Microsoft Excel. SAP skills a | | strong plus. Basic accounting skills a strong plus. | | | | | +--------------------------------------------------------------------------+
Required Experience
REQUIRED EDUCATION/TRAINING:
+--------------------------------------------------------------------------+ | Minimum High School Diploma with additional courses related to business | | and/or credit & collection experience in a consumer products | | environment. | | | | | +--------------------------------------------------------------------------+
REQUIRED SKILLS AND KNOWLEDGE:
+--------------------------------------------------------------------------+ | Minimum 2 years experience in cash application. Excellent | | administrative and verbal skills, PC skills and credit/collection/cash | | application experience. Competency in Microsoft Excel. SAP skills a | | strong plus. Basic accounting skills a strong plus. | | | | | +--------------------------------------------------------------------------+