The Massachusetts Medical Society (MMS) is the statewide professional association for physicians and medical students, supporting 25,000 members. We are dedicated to educating and advocating for the physicians of Massachusetts and patients locally and nationally. A leadership voice in health care, the MMS contributes physician and patient perspectives to influence health-related legislation at the state and federal levels, works in support of public health, provides expert advice on physician practice management, and addresses issues of physician well-being. Under the auspices of the NEJM Group, the MMS extends our mission globally by advancing medical knowledge from research to patient care through the New England Journal of Medicine, NEJM Catalyst, and the NEJM Journal Watch family of specialty publications, and through our education products for health care professionals: NEJM Knowledge+, NEJM Resident 360, and our accredited and comprehensive continuing medical education programs.
We are currently seeking a SALES TAX MANAGER to work in our Waltham, MA office.
As a key member of the Department of Tax and Regulatory, the Sales Tax Manager manages various aspects of tax compliance with a focus on US sales & use tax. The Sales Tax Manager will have primary responsibility for domestic sales tax issues with emphasis on sales tax determination, reconciliation of sales tax accounts and reporting sales tax information to multistate taxing jurisdictions.
RESPONSIBILITIES:
- Work independently to manage the full cycle of sales tax reporting. Prepare and reconcile state and local sales tax returns in relevant jurisdictions using OneSource reporting software. Process, file and remit these tax returns prior to statutory deadlines.
- Collaborate with other MMS teams to apply correct multistate sales tax determination protocols to MMS transactions in consideration of taxable and exempt products and transactions. Reconcile sales and sales tax general ledger accounts in the Workday general ledger system.
- Manage the exemption certificate process. This involves communication with various MMS departments and customers to collect exemption certificates and manage a certificate database using OneSource Indirect Tax software.
- Research sales tax laws related to MMS initiatives and products, recommend appropriate action and clearly communicate the action to stakeholders. Resolve notices from state and local tax jurisdictions. Manage sales tax audits. Assist in filing business licenses and other miscellaneous regulatory reports where appropriate.
- Work with the business units to understand their respective issues and develop solutions that balance the operational needs of the Society with regulatory compliance requirements.
- Regularly assist and contribute to IT team troubleshooting efforts related to the sales and use tax determination and reporting process.
- Assist with international indirect tax compliance, including VAT and GST/HST, as needed.
- Provide accounting and reporting for other MMS initiatives including Grant Accounts by preparing monthly journal entries and reports to the grant administrator as required under the conditions of the grant.
- As needed, prepare or assist with Forms 990, 990-EZ, 990N, 990-T, and related state returns (or sections thereof) for the Massachusetts Medical Society or its related organizations. Prior experience with these forms is not necessary.
- Provide other Tax team members with assistance and back-up support, as needed.
- Additional responsibilities as assigned
Required Skills
Required Experience
- A Bachelors’ degree or equivalent in accounting or similar field is required.
- 6- 7 or more years of accounting or related experience, preferably with 2 - 3 years focused on indirect tax matters.
- Proficiency with MS Office applications (Excel, PowerPoint, Outlook and Word) is required.
- Experience and proficiency with OneSource (Thomson Reuters Indirect Tax), CCH ProSystem fx Tax (Wolters Kluwer) or similar software is preferred.
- Detailed knowledge of and experience with multistate sales tax strongly preferred.
- Experience with GAAP accounting and preparing financial statements is helpful.
- CPA a plus but not required.
- Advanced analytical skills including the ability to manage a significant amount of data under strict time constraints.
- Excellent communication, interpersonal and organization skills, and attention to detail are required components of the successful candidate’s skillset.
BENEFITS:
Our generous benefits offerings include: 3 weeks of paid vacation, 6 personal days, 12 sick days, 12 paid holidays, medical and dental plans, 401(k) plans with company match, tuition assistance and more!
The MMS has earned praise as one of the TOP PLACES TO WORK IN MASSACHUSETTS by The Boston Globe for the past 8 years in a row! The Globe surveys employees regarding their opinions about company leadership, benefits, ethics, values and culture, and recognizes those companies who receive high marks from their employees.
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MASSACHUSETTS MEDICAL SOCIETY IS AN EQUAL OPPORTUNITY EMPLOYER: MIN/FEM/VET/DISABLED