Branch Administrator (Installation Department)

For more than 40 years, Sunrise Landscape, a commercial landscape maintenance, design and installation company, has been serving West Central Florida with a commitment to landscape and service excellence. We are growing and have a great opportunity for a bi-lingual Branch Administrator to join our Installation Team in Tampa, FL. This role will support our Operations team including Project Managers/, Purchasing Agents, Crew Leaders and Front Line Team Members, while serving the needs of our clients. We are excited for this team member to provide administrative support to the Branch operations team, accounts payable, accounts receivable and other administrative departments. This team member will report to the Office Manager of the local branch. We are looking for team members who thrive in a fast-paced, entrepreneurial environment and looking to grow with us.

Please note that only candidates who are fluent in English & Spanish will be considered.

Duties/Responsibilities

Operational Support

• Manage accident/injury reports; distribute as directed; follow report to General Manager
• Assist with management of monthly inventory physical count
• Order and maintain uniform, PPE inventory, cleaning supplies, office supplies
• Track 30 day anniversary for new hire to get uniforms
• Answer and direct incoming call for Branch as needed
• Distribute weekly attendance and safety sheets
• Update white board weekly with new hires, terminations, and crew adjustments
• File and manage notice to owners on all projects
• Request, file, and manage certificates of insurance on all projects
• Assist with other projects assigned by General Manager

Team/People Support

• Assist General Manager with monitoring of Paid Time Off (PTO) Requests for all employees
• Add employees PTOs to calendar
• Daily monitoring of weekly time review for errors or red flags
• Review weekly time review and payroll reports for accuracy and timely submit to the payroll department
• Assist and train on Time clock issue and HCMToGo App issues
• Submission of all Employee Change Records to Payroll
• Assist with the annual benefit open enrollment process as directed
• Assist Branch employees with payroll and/or benefit-related items as needed
• Process employee requests for changes to direct deposit
• Assist employee requests with changes to W-4s
• Receive and deliver live checks, maintain log of deliveries

Accounts Payable

• Process, reconcile, and submit requests for reimbursement

Accounts Receivable

• Collect lien releases for billing
• Make collections calls/emails
• Assist the Office Manager with billing as needed

Requirements: Education/Experience/Skills/Abilities

• Minimum 2 years general office administration experience
• Bi-lingual (Spanish) is a requirement.
• Must be a detail-oriented, self-starter who works individually and in a collaborative team environment
• Strong ability to multitask and handle competing priorities in a constantly changing environment
• Experience with Accounts Payables and Receivables is required
• Proficient with computer software programs including MS Office suite (Word, Excel, Outlook, and PowerPoint)
• Experience in processing confidential information and understanding privacy laws and Company policy governing employee information
• Demonstrated capacity to embrace change. Ability to manage work under pressure
• Great customer service and interpersonal skills

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times