Job Description

Job Description

POSITION SUMMARY:

The Payroll Specialist is responsible for assisting with processing semi-monthly payroll for over 1500 employees, including multi-state and multiple unions, as well as addressing other accounting functions as needed.

POSITION RESPONSIBILITY

• Assist with maintaining, preparing, and processing semi-monthly payroll using ADP Workforce Now
• Ensure time card approvals of semi-monthly with scheduling and timekeeping
• Run time and attendance reports using ABI (timekeeping system) for timesheet errors
• Contact Managers and Supervisors regarding unapproved timesheets or timesheet errors
• Ensure the accuracy of all payroll documents for processing and communicate with managers and supervisors as needed to clarify and gather missing information
• Enter time off data into payroll system and update PTO/vacation/sick accrual information as needed
• Assist with compiling and submitting payroll deductions related check requests and payments.
• Assist with preparing payroll related journal entries for period-end and various quarter and year end compliance reports.
• Calculate retro payments and process off cycle checks
• Complete and send garnishment orders to the debtor and debtee, and enter employee garnishments in payroll system and ensure balances are kept up to date
• Audit entries entered in payroll system against Pay Check Register
• Process all W2 reissue requests
• Answer payroll related e-mails and phone calls in a timely manner
• Complete wage portion of benefit audits for EDD
• Follow up on stale dated checks
• File all payroll related paperwork
• Ensure timely process of final paychecks for terminating employees
• Maintain confidentiality of company and personnel information
• Send out PTO/Sick/Vacation reports to management as scheduled
• Ensure all paycheck deductions are entered correctly and on time
• Prepare AP payment requests for all payroll related remittances – such as union dues and benefit payments
• Prepare and input Food and Beverage tips
• Perform other related duties as required and assigned

POSITION REQUIREMENTS:

• 3-5 years’ payroll experience, ADP experience preferred
• Associate’s Degree or equivalent
• Bilingual, English and Spanish
• Proficiency with Microsoft Office, including Excel and Word. Intermediate/Advanced Excel skills required.
• Strong communication and organizational skills
• Knowledge of Federal and CA labor laws
• General knowledge of payroll functions
• Experience with union payroll preferred
• Ability to deal with highly sensitive information
• Strong time management and follow-up skills
• Strong attention to detail
• Ability to quickly learn new software packages

Ability to balance the needs of compliance with a strong commitment to customer service