Talent Acquisition & Engagement Associate

Job Summary

The Talent Acquisition & Engagement Associate is an entry-level role responsible for supporting recruitment and human resources efforts by ensuring a smooth and efficient process of hiring, onboarding, and retaining employees. The ideal candidate helps foster a positive and connected workplace culture. This is an on-site position with eligibility for hybrid.

This role is ideal for individuals looking to build a foundation in talent acquisition and grow the company and within it, their career in human resources or recruiting. The ideal candidate will possess excellent organizational skills, be diligent with respect to details, and exude a passion for creating memorable employee experiences.

Key Responsibilities

1. Sourcing and Recruiting * Update and post job descriptions on various platforms. * Assist in identifying and sourcing qualified candidates through job boards, social media, and networking. * Review resumes and proof of education/license to screen candidates against job requirements. * Maintain and update the applicant tracking system (ATS) to ensure candidate records are accurate and complete. * May conduct initial phone or video pre-screening as needed.
2. Interview Coordination * Schedule interviews and serve as a point of contact for candidates throughout the recruitment process. * Communicate with hiring managers to coordinate interview availability and gather feedback. * Provide timely updates to candidates about their application status.
3. Offer Coordination * Draft and send offer letters to selected candidates. * Initiate and track background checks, following up with relevant stakeholders for timely completion. * Request and collect any additional necessary documentation from candidates. * Assist in the preparation of reports on recruitment progress for executives. * Ensure compliance with employment laws and company policies during the hiring process.
4. Onboarding Assistance * Collaborate with HR, hiring managers and new hire on matters such as confirming the new hire's start date and creating a positive onboarding experience. * Communicating with the new hire during the full process of onboarding, including mailing new hire packets and welcome email. * Support the onboarding process by ensuring all required documentation is accurate and completed. * Assist in coordinating new hire orientation sessions and training schedules.

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Required Skills and Qualifications

• Bachelor's degree
• Strong organizational and time-management skills.
• Excellent interpersonal and communication skills (including both verbal and written)
• Proficiency in Microsoft Office Suite.
• Attention to detail and ability to manage confidential information professionally.
• Creativity and enthusiasm for enhancing employee experience.
• Ability to multitask and thrive in a demanding environment.

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Preferred Qualifications

• Internship or experience in recruitment, HR, or related fields.
• Knowledge of sourcing techniques and recruitment best practices.
• Proficiency in Paylocity and/or Breezy preferred but not required.
• Customer-service experience a plus.

HeiTech Services is an Equal Opportunity/Affirmative Action Employer. All qualified Applicants will receive consideration for employment without regard to race, color, national origin, sex, religion, age, sexual orientation, disability or veteran status.