The Payroll Processor is responsible for interacting directly with venue management to ensure that all payroll data is reported accurately. Their primary responsibility will be to work as liaison between Workday payroll process and the contact at the venues. This position will work closely with HR and Accounting teams on departmental projects to continually improve service and efficiency. The Payroll Processor will also be responsible for research and resolution of all payroll discrepancies, including stop payment for all lost or missing payroll checks, the issuance of manual checks for all term related payments. Responsibility will also include research and follow up for stale dated checks and documentation for these checks up to and including reporting unclaimed wages to appropriate state agency.

Job Description

Assist in the processing of all payroll entries within Workday. Assist in the payroll uploads (imports) of bonus/commission information into payroll system adhering to the designated processing timeline to ensure timely payroll processing

Input with supplemental payment details (i.e. bonuses, commissions, lump sum payments, etc.)

Calculate and provide data so that Workday can accurately calculate retroactive adjustments required for all non-exempt employees, paid hourly. Calculate and provide data to Workday for retroactive adjustments required for all exempt employees being paid a fixed salary

Calculate and provide data to Workday for all employees for all overtime retroactive pay calculations

Audit electronic Timecards to ensure all hours are submitted and processed within the correct pay period

Ensure all hours have been approved by the department Manager or Supervisor and resolve all exceptions based on documented payroll processing guidelines

Input payroll related adjustments and updates into Workday system, such as pro-rations, retroactive payments, stop payments, off cycle payments, etc. subject to payroll processing timelines

Process manual checks for missing hours, PTO/Vacation Cash outs, terminations and settlements as well as one-time payments and forward to the Accounting team with the required documentation for processing.

Work with HR/Payroll team on importing related data into payroll software and provide quality control to HR processed database changes to ensure data integrity

Conduct both pre and post audits of the payroll input file and corrects any errors prior to file upload

Coordinate with Payroll Leadership team on all pertinent payroll issues. Work closely with the venue Management team to resolve employee payroll issues timely and within state guidelines.

Notify Workday of requirement for stop payments, off cycle payments and voids and provide data to identify specific payment(s) impacted

Track employees' usage of PTO, including payments to employees and balances available.

Assist in the distribution of employee payroll checks and statements. Distribution of employee Forms W-2

Assist in extracting data from Payroll/timecard/PTO Tracking to generate reports needed by management

Receive and stamp date receipt of all garnishment orders or inquiries. Submit all wage assignment orders or inquiries to Workday Payroll Specialist by specified method within 24 hours of receipt per department guidelines.

Work with internal Hakkasan Payroll Accountant in notifying Workday of all updates and changes to tax rates, jurisdictions and tax status in a timely manner.

Assists in the handling of employee payroll related inquiries either written, phone or in person with professionalism, courteousness and a sense of urgency

Actively try to contact employees who have not cashed live checks to ensure that they do not become stale dated. Document all attempts to contact the employee. Update the Unclaimed wage report with updated information

Assist with annual audit preparation; W-2 processing and all year end responsibilities and reporting

Assist with projects relating to automation and streamlining of process and procedures for PR; continues to look for solutions and raise-the-bar

Assist and/ or completes additional tasks as assign

IN ADDITION TO THE AFOREMENTIONED ESSENTIAL JOB FUNCTIONS, THE POSITION WILL BE EVALUATED ON THE FOLLOWING:

Accountability

Development

Working relationships

Judgment

Quality of work

Job skills knowledge

Productivity

Dependability

Reliability

Written communication

Verbal communication

Appearance

Teamwork

Guest satisfaction

EDUCATION/REQUIREMENTS:

High School Diploma required or equivalent

Proof of eligibility to work in the United States

Minimum of two to three (2 – 3) years’ experience in electronic payroll processing with Multi State knowledge

Experience with Workday Payroll services and procedures

Fluency in Spanish a plus

Fundamental Payroll Certification (FPC) equivalence or Certified Payroll Professional is a plus

Maintain a professional, neat and well-groomed appearance adhering to Tao Group Hospitality standards

WORKING KNOWLEDGE REQUIREMENTS:

Proficient in Windows Microsoft Office (Word and Excel)

Experience in dealing with Workday payroll systems preferred

Knowledge and experience with multi-tax jurisdictions

Knowledge of all federal, state, and other regulatory agencies laws for payroll-related compliance

Knowledge of arithmetic

Knowledge of economics and accounting principles and practices and reporting financial data

SKILLS:

Ability to choose the right mathematical methods or formulas to solve a problem

Strong problem-solving skills

Ability to communicate effectively and assertively in the English language, both verbally and in writing with staff, clients, and the public

Ability to maintain a high level of confidentiality

Ability to write reports, business correspondence and procedure manuals

Ability to demonstrate a positive attitude always

Ability to keep an open and objective view

Ability to listen empathetically and be respectful always

Ability to maintain composure and stay focused

Ability to maintain personal integrity

Ability to work as a team, stay organized, handle various projects at one time, follow up and make accurate decisions

Ability to handle a fast-paced, busy, and somewhat stressful environment, and work under pressure and meet deadlines

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Must have good positive energy to make it through the day

Must be able to move quickly through work and set the pace in the office and/or venue

Must be able to sit and/or stand for extended periods of time

Must be able to read the computer monitors

Must be able to print legibly for guests to read

Be observant and quick to respond to various situations

Must be dexterous and able to participate in all service aspects

Must be able to twist, tow (push or pull), reach, bend, climb and carry as necessary

Must be able to push and lift up to 50 lbs.

Use hands to handle, or feel objects, tools or controls

Reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl

Speak and hear

Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

WORK ENVIRONMENT & SCHEDULE:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Small to Medium office environment

Personal desk space

0- 5% Local Travel

Noise level in the work environment is usually moderate

Occasionally work in an environment that is subject to varying levels of noise, crowds and smoke, the severity of which depends upon Guest volume

Work varied shifts to include days, nights, weekends and holidays

SECURITY RESPONSIBILITIES:

Security Level – High

If you are hired, we will require proof that you have received the COVID-19 vaccine or that you have a valid religious or medical reason not to be vaccinated.

Additional Job Description

Assist in the processing of all payroll entries within Workday. Assist in the payroll uploads (imports) of bonus/commission information into payroll system adhering to the designated processing timeline to ensure timely payroll processing

Input with supplemental payment details (i.e. bonuses, commissions, lump sum payments, etc.)

Calculate and provide data so that Workday can accurately calculate retroactive adjustments required for all non-exempt employees, paid hourly. Calculate and provide data to Workday for retroactive adjustments required for all exempt employees being paid a fixed salary

Calculate and provide data to Workday for all employees for all overtime retroactive pay calculations

Audit electronic Timecards to ensure all hours are submitted and processed within the correct pay period

Ensure all hours have been approved by the department Manager or Supervisor and resolve all exceptions based on documented payroll processing guidelines

Input payroll related adjustments and updates into Workday system, such as pro-rations, retroactive payments, stop payments, off cycle payments, etc. subject to payroll processing timelines

Process manual checks for missing hours, PTO/Vacation Cash outs, terminations and settlements as well as one-time payments and forward to the Accounting team with the required documentation for processing.

Work with HR/Payroll team on importing related data into payroll software and provide quality control to HR processed database changes to ensure data integrity

Conduct both pre and post audits of the payroll input file and corrects any errors prior to file upload

Coordinate with Payroll Leadership team on all pertinent payroll issues. Work closely with the venue Management team to resolve employee payroll issues timely and within state guidelines.

Notify Workday of requirement for stop payments, off cycle payments and voids and provide data to identify specific payment(s) impacted

Track employees' usage of PTO, including payments to employees and balances available.

Assist in the distribution of employee payroll checks and statements. Distribution of employee Forms W-2

Assist in extracting data from Payroll/timecard/PTO Tracking to generate reports needed by management

Receive and stamp date receipt of all garnishment orders or inquiries. Submit all wage assignment orders or inquiries to Workday Payroll Specialist by specified method within 24 hours of receipt per department guidelines.

Work with internal Tao Group Hospitality Payroll Accountant in notifying Workday of all updates and changes to tax rates, jurisdictions and tax status in a timely manner.

Assists in the handling of employee payroll related inquiries either written, phone or in person with professionalism, courteousness and a sense of urgency

Actively try to contact employees who have not cashed live checks to ensure that they do not become stale dated. Document all attempts to contact the employee. Update the Unclaimed wage report with updated information

Assist with annual audit preparation; W-2 processing and all year end responsibilities and reporting

Assist with projects relating to automation and streamlining of process and procedures for PR; continues to look for solutions and raise-the-bar

Assist and/ or completes additional tasks as assign