Do you love leveraging technology to make payroll and benefits administration seamless and efficient?

We're Pulsara and we're looking for a part-time, remote Payroll & Benefits Specialist (US-based only) who thrives in a digital-first, high-tech environment.

This role is for someone who doesn't just process payroll and benefits but enhances and elevates these functions through automation, digital tools, and innovative problem-solving. If you're tech-savvy, highly organized, detail-oriented, and service-minded, this could be your next great role!

If you naturally think in spreadsheets, can create compelling Google Slides presentations, and embrace technology to simplify and improve workflows, we'd love to hear from you

Who We Are

Pulsara is the communication and logistics platform that unites distributed teams and fragmented technologies during dynamic events. To do this, we are building a multi-sided network that includes Public Safety, Public Health, Emergency Management, and Healthcare. Navigating the Pulsara customer journey requires a cross-functional project team. S ervice I s E ssential T o E verything we do!

Please check out our Careers page (https://www.pulsara.com/careers) for more information about who we are as a company and as a team.

How You Will Contribute

As the Payroll & Benefits Specialist at Pulsara, you'll play a vital role in ensuring a seamless payroll and benefits experience for our team. This part-time (25 hours a week to start), fully remote role is more than just processing numbers—it's about leveraging technology to enhance efficiency, accuracy, and the overall team member experience.

You'll manage payroll through a third-party vendor, oversee benefits administration, maintain accurate digital HR records, and support onboarding and offboarding processes—all while using tech-driven solutions to streamline workflows and improve team member support.

At Pulsara, payroll and benefits aren't just transactional—they're part of our commitment to helping people. You'll work closely with the Director of People & Culture on impactful projects, contributing to a multi-state, fully remote team. Your attention to detail, tech expertise, and adaptability will help us scale processes, ensure compliance, and create a better, smoother experience for every team member.

This is a role for someone who brings not only a strong skillset but also heart, humor, and a genuine passion for helping others thrive.

Responsibilities Include:

Payroll & Compliance Excellence:

• Process semi-monthly payroll via our third-party HRMS.
• Troubleshoot state UI and withholding issues and support new state setups as we expand.
• Maintain compliance with workplace postings requirements across multiple states.
• Ensure accurate and timely payroll processing—because no one wants to worry about their paycheck.

Benefits Administration & Support:

• Guide team members through enrollment, life-change events, and benefits questions.
• Manage the annual Open Enrollment process, working closely with brokers on renewals and overseeing plan changes.
• Conduct Open Enrollment meetings to communicate benefits updates and assist team members with their selections.
• Oversee 401(k) Plan Administration, including compliance, team member support, and vendor coordination.
• Maintain compliance with DOL, HIPAA, and ePHI regulations.

⚙Technology & Process Optimization:

• Use Google Sheets for data analysis, payroll reports, and benefits tracking (pivot tables and formulas are your best friends).
• Create Google Slides presentations to help explain payroll and benefits concepts to team members.
• Find opportunities to automate and streamline repetitive tasks, making workflows more efficient.

Data Accuracy & Digital Record-Keeping:

• Maintain HRMS and payroll records with 100% digital file management—no paper, no clutter.
• Conduct regular audits to ensure data integrity and compliance.
• Keep policies, procedures, and documentation organized, up-to-date, and accessible.

Onboarding & Offboarding Support:

• Ensure new hires have seamless payroll and benefits onboarding.
• Support team members exiting the company with compassion and efficiency.

People & Culture Advocate:

• Be the go-to resource for team members' payroll and benefits inquiries.
• Deliver solutions with kindness, accuracy, and a service-oriented mindset.

Who Would Thrive in This Role:

We welcome candidates who possess a combination of education and/or work experience, with a strong emphasis on the following qualifications and traits:

**Education & Experience: **Bachelor's degree preferred, or equivalent 3+ years of hands-on payroll & benefits experience.

HR Experience: Prior exposure to HR processes and compliance is a plus.

Remote Work Experience: You're comfortable working in a digital-first, fully remote environment.

HIT/Compliance Knowledge: Familiarity with DOL, IRS, HIPAA, and payroll tax regulations.

Tech-Savvy & Adaptable: Demonstrated expertise in business technology, with the ability to quickly master new applications. Proficient in HRMS systems, payroll platforms, and office productivity tools like Google Docs, Google Sheets, and Google Slides.

Personal Attributes:

• Detail-Oriented & Data-Driven: You thrive on accuracy and proactively catch issues before they become problems.
• Proactive & Solutions-Oriented: You don't wait for instructions—you find and fix inefficiencies independently.
• Exceptional Communicator: You can explain complex payroll and benefits topics in a way that's clear, engaging, and easy to understand.
• Empathetic & Service-Oriented: You genuinely care about people and help make their work lives easier.
• US-Based: This role is fully remote, but you must be based in the United States.

Why You'll Love It Here:

• Servant Leadership: Join a team that values serving others as much as you do.
• Dynamic Environment: This is the place for you if you thrive in a dynamic environment with changing priorities.
• Supportive Culture: We appreciate the effort, celebrate the wins, and have fun along the way.
• Career Growth: This role is an excellent opportunity to learn a wide range of HR skills, develop your payroll and benefits administration expertise, and grow within a supportive and dynamic environment.

What We Offer:

Competitive Pay: Hourly rate $30/hr - $35/hr (based on experience)

All-Team Incentive Plan: Performance-based rewards for team success

Cell & Internet Reimbursement: Stay connected with covered expenses

100% Remote Position: Work from anywhere in the U.S. —flexibility at its best

Ready to Elevate Payroll & Benefits with Tech & Innovation?

If you're excited about using technology, creativity, and automation to improve payroll & benefits operations, we'd love to hear from you! Apply now and let's build something better together.

Candidate Notes:

✉ Application Review & Selection Process: __ While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

E-Verify Notice: __ We use E-Verify to confirm the identity and employment eligibility of all new hires.

⚠ U.S.-Based Roles Only: Pulsara is a 100% remote company, but all positions are for U.S.-based applicants only.

✅ Work Authorization Required: Applicants must be authorized to work for ANY employer in the U.S. We cannot sponsor or take over sponsorship of an employment Visa at this time.

Commitment to Safety & Integrity: __ At Pulsara, we prioritize the safety and integrity of our team and our customers. Therefore, we conduct thorough background checks as a step in our hiring process, but only after a candidate has accepted a conditional offer of employment.