Job Description

We are looking for a capable and engaging ADMINISTRATIVE ASSISTANT/RECEPTIONIST to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the face and voice of Temple Isaiah for all who come onto our campus and will be responsible for the first impression we make. Temple Isaiah offers a professional, supportive, and collaborative workplace while at the same time the work can be fast-paced, demanding, and requires creating a warm and welcoming experience for all who call or visit.

The Admin is a multitasking position and is an important resource for keeping things running smoothly. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, editing and creating Excel files, mail merges, and Word documents, updating a database and web-based programs, and managing vendors. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures, or a willingness to learn. You should be able to patiently provide accurate information. A customer-oriented approach is essential. The goal is to make members and guests feel comfortable and valued while on our campus.

FRONT OFFICE DUTIES AND RESPONSIBILITIES

• Greet members and guests and set a positive office atmosphere
• Answer the phone, take messages, be the first point of contact to troubleshoot and assist before redirecting calls to appropriate offices.
• Organize and maintain files and records; update when necessary
• Create and maintain updated documents, spreadsheets, and software programs
• Oversee sorting and distribution of incoming mail
• Prepare outgoing mail (envelopes, packages, etc.)
• Operate office equipment, such as photocopier, folding machine, etc.
• Inventory the stock of office supplies and order what is needed
• Maintain the repair list
• Schedule and manage routine vendors
• Maintain contact lists

FRONT OFFICE REQUIREMENTS AND QUALIFICATIONS

• High School diploma; additional qualifications will be a plus

• Successful work experience in a front office setting or in another clerical position

• Strong working knowledge of office procedures and basic accounting principles

• Ability to effectively use and maintain office equipment

• Excellent typing skills

• Solid knowledge of Microsoft Office

• Outstanding communication skills

• Great organizational and multitasking abilities

• Excellent time management skills and the ability to prioritize work

Company Description

Temple Isaiah is more than a synagogue – it is a vibrant Jewish Neighborhood of 900 member households. Our mission is to embody, enhance and perpetuate our Jewish tradition by providing a welcoming spiritual home where the membership gathers to worship God, study Torah, engage in acts of Tikkun Olam (repairing the world), deepen our relationship with Israel, participate in Jewish rituals and life cycle events, and experience the joy of being a part of a caring community.