Job Description

ACCOUNTING/BOOKKEEPING SERVICES STAFF MEMBER POSITION

The Accounting Department for Nonprofits is a firm solely dedicated to serving the unique accounting needs of nonprofit organizations, by providing services as contract CFO’s, accountants, consultants and bookkeepers. We only work with non-profit organizations and bring tremendous experience in nonprofit accounting and operational activities to our work with clients, providing accounting, bookkeeping, payroll, tax and consulting services specific to non-profits.

We are currently seeking individuals to join our team providing bookkeeping and accounting services for various clients. These are full-time, permanent positions, and we are always looking for additional qualified staff to provide quality bookkeeping and accounting services to our clients.

Working under the supervision of the firm’s three partners, members of our client accounting services team perform day-to-day bookkeeping and payroll services for assigned clients.  We are a virtual firm, so a majority of our staff members’ professional time is spent working from home or another convenient location, with occasional time spent at client offices when necessary.

Every one of ADNP’s client’s needs differ.  Depending on various client needs, staff members may assume roles in any or all of the following areas (see additional details below):  Accounts payable; accounts receivable; cash receipts and disbursements; payroll; general ledger/month end activities; financial statement preparation; grant tracking and reporting; audit support.

REQUIREMENTS/QUALIFICATIONS OF THE POSITION:

·         Basic knowledge of standard accrual accounting practices and internal controls (not-for-profit organization experience is helpful)

·         Experience processing a wide range of financial transactions including payroll

·         Detail-oriented – would rather focus on the details rather than the big picture

·         Adaptable/flexible – able to switch gears frequently, and work in many differing accounting systems and operational environments

·         Excellent data entry skills – exceptional attention to detail and accuracy

·         Ability to manage confidential information with discretion and tact, and abide by the firm’s privacy policy

·         Ability to recognize and analyze problems and find solutions

·         A self- starter who can work independently in a remote/virtual environment with very little face-to-face interaction and communication with firm members or client staff

·         Ability to learn new software products, with enough tech-savvy to deal with occasional minor technology issues

·         High school diploma required. A minimum of an Associate Degree in accounting is preferred

·         At least 3 years relevant work experience in general accounting and bookkeeping is required (non-profit accounting is helpful).

·         At least 3-years of QuickBooks experience required

·         Basic skills in use of Excel and knowledge of Microsoft Office applications required

·         Veterans and former first responders are strongly encouraged to apply

WHAT WE OFFER:

·         A 40-hour workweek, even during busy times (we are not a typical accounting-firm-sweatshop and expect our staff to enjoy life outside of the firm!)

·         A workday/workweek that you can design around your assigned clients’ needs and personal/family responsibilities – with no daily commute to the firm’s office or specific work hours.

·         Compensation that begins at $45,000/year as well as generous holiday and PTO policies, health/dental insurance options, company paid vision care and life insurance policies (AD&D), retirement plan, and a monthly phone stipend

·         The company provides a laptop, printer, and all virtual (hosted) desktops and related software necessary for client work (we’ve been a virtual firm for more than 10 years, so we’ve got this down…)

·         The company pays for all QuickBooks certifications/courses and Intuit Pro-Advisor fees, and any other professional fees/certifications required in the performance of client work.

ADDITIONAL DETAILS OF POSSIBLE WORK ROLES AND DUTIES STAFF MEMBERS MAY ASSUME FOR CLIENTS (NOT ALL-INCLUSIVE):

Accounts Payable

·         Process vendor invoices, expense reports, check requests, and credit card charges as received including reviewing for accuracy, obtaining all necessary approvals and documentation, general ledger coding and data entry into the accounting system

·         Process approved online payments and prepare weekly check runs

·         Proactively communicate and follow up with vendors and staff on past due balances, missing credit card receipts, and any other discrepancy or payment issues

·         Obtain vendor W-9’s and prepare annual IRS 1099 forms

·         Maintain electronic vendor files

_ _

Cash Receipts

·         Process daily cash receipts (donations, grants, event income, accounts receivable) including reviewing for accuracy and completeness, obtaining all necessary documentation, general ledger coding and data entry into the accounting system

·         Prepare deposits as necessary and scan to or take to bank 

Accounts Receivable

·         Prepare invoices for grantors/partners/tenants/donors/government contracts monthly and as needed, ensure completeness of documentation and record in accounting system

·         Assist with preparing monthly and quarterly grant reimbursement requests

·         Regularly review and maintain complete and accurate accounts receivable aging reports  

·         Maintain customer/donor/grant files

Payroll and HR

·         Set up new employee files and assist with gathering and reporting new hire information 

·         Prepare payrolls, including gathering and reviewing employee timesheets, ensuring authorization of PTO requests, entering hours and labor distribution information into various payroll systems, reviewing pre-process payroll registers for completeness and accuracy, distributing pay stubs, and recording payroll journal entries/cost allocations in the accounting system

·         Assist with implementation of employee electronic timesheets and PTO systems

_ _

Month End and Other

·         Maintain schedules of prepaid expenses and record monthly journal entry

·         Assist with other monthly accruals, journal entries, and general ledger account reconciliations as assigned

·         Assist with the annual financial and other audits by gathering documentation, running reports, and preparing schedules as assigned

·         Assist with special projects as needed

Company Description

The Accounting Department for Nonprofits is a firm solely dedicated to serving the unique accounting needs of nonprofit organizations, by providing services as contract CFO’s, accountants, consultants and bookkeepers. We only work with non-profit organizations and bring tremendous experience in nonprofit accounting and operational activities to our work with clients, providing accounting, bookkeeping, payroll, tax and consulting services specific to non-profits.