Job Description
POSITION: OFFICE MANAGER & EXECUTIVE ASSISTANT TO CEO AND GENERAL COUNSEL
LOCATION: New York, NY
HOURS: 40 hours/week
ABOUT THE POSITION
- ATG is a live entertainment company. The full-time position of Office Manager & Executive Assistant manages front office administration including greeting clients and visitors, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail and general day to day office management and communications. There is substantial room for creativity and to make this role your own.
PEOPLE, PLACES, AND THINGS
- Greeting and assisting clients and visitors with a positive, helpful attitude.
- Answering, forwarding, and screening phone calls in a professional manner; routing calls as necessary.
- Assisting with administrative tasks including copying, faxing, and making travel plans.
- Sorting, distributing and preparing mail (USPS, FedEx, Courier, etc).
- Maintaining a welcoming, clean and organized office.
- Tracking and scheduling office equipment maintenance and requesting proxy cards/building access cards
- Managing office supply inventory/orders.
- Managing cleaning service company & recycling.
- Acting as the liaison between the building, vendors, and the office as well as between senior and junior leadership.
- Preparing office team breakfast/lunch meetings, birthday celebrations and special events including the NY Office holiday gathering.
- Tracking availability of shared office spaces and conference lines.
- Troubleshooting technical issues.
- COVID-19 vaccination is a condition of employment.
EXPERIENCE AND SKILLS
- Previous office management or executive assistant experience preferred, but not required
- Strives for excellent Customer service and experience
- Experience with administrative and clerical procedures.
- Able to contribute positively as part of a team, helping with various tasks as required.
- Enjoyment of Live Entertainment a plus, but not a requirement.
COMPETENCIES
- Customer Service
- Teamwork
- Effective Communication (verbal and written)
- Proficient in Microsoft Office programs including Word, Excel, and Outlook
- Efficient Time management & Organizational skills
- Detail-oriented
- Stress Management
BENEFITS
- 401k, competitive healthcare including medical, dental vision, paid holidays.
Expected offer made by 12/27/21
Nothing beats the energy and excitement of a great live performance. That’s why our mission is to bring the very best in music, theater, comedy, and more, to the largest possible number of people. Since 1992, we’ve grown to be a world leader in live entertainment. 10 million people a year attend live performances at one of our 50 iconic venues across North America, the United Kingdom and Germany. That number keeps growing. We partner with the world’s top creative talent and present critically acclaimed productions which have won more than 80 Tony and Olivier Awards over the years. We also operate some of the world’s most popular theatre ticketing sites, with 11 million and counting customers getting their tickets directly from us.
People are at the heart of our success. Our core values - Passionate, Smart, Collaborative and Ambitious – are about our people. Thousands of people work for ATG worldwide and it’s their passion and commitment that allows us to create great live entertainment experiences.
Learn more about ATG, visit www.atg.co.uk/
ATG’S INCLUSION, DIVERSITY, EQUITY, & ACCESS MISSION STATEMENT
A STAGE FOR EVERYONE
Our stages are a platform for compelling stories – stories that are for all, by all, and of all. We shine our spotlight on our differences and believe that understanding and celebrating these differences makes us better global citizens. We are passionate about the pursuit of true diversity and equality. We strive to make our venues beacons of these ideals in our communities. Onstage and off, we hold ourselves accountable for nurturing an inclusive culture, one in which everyone can bring their authentic selves. At ATG, we provide a stage for everyone.