Job Description

Position: Executive Assistant / Personal Assistant to Miami Celebrity

The Assistant Company has been hired by a high profile Celebrity to find a ROCK STAR Personal Assistant / Executive Assistant with experience working for celebrities. In this EA/PA role, you will perform a variety of tasks that require discretion and independent judgment in order to fully support the Principle. Your responsibilities will include considering, comparing, and evaluating different courses of action and then making a decision or recommending a decision on sufficiently important and consequential matters that go directly to the heart of business operations. This would include analyzing and maintaining confidential information such as performance evaluations, personnel documents, contracts, proprietary information and trade secrets. You will have access to email and social media accounts where you will be responding on behalf of Senior Executives. You will also be required to communicate on behalf of the Principle (and his wife) and be their liaison to organize and administer all aspects of their business when they are out of the office traveling. You will also be responsible for arranging travel and assisting with the production and execution of live events.

RESPONSIBILITIES:

• Experience with social media platforms (Twitter, Facebook, Instagram, etc.)

• Ability to delegate, prepare and compose content while working under pressure.

• Provides wide range of complex office support.

• Serves as principal contact and liaison with all employees/guest and external contacts.

• Manages complex calendars, arranges for meetings, appointments and travel

  arrangements.

• Coordinate communication and handle wide-range information dissemination.

• Maintain and support personnel records.

• Interprets and announces updates and event information to office team(s) as needed.

• Pro at maintaining calendar, conference calls, travel and all business functions.

• Ability to effectively anticipate needs.

• Maintain contact databases, social media and mailing lists with current updates.

• Contributes to unit effort by accomplishing related duties as required.

• Assist with recruitment by sourcing candidates.

REQUIREMENTS:

• Experience working for A-List Celebrity (actor, rapper, singer, entertainment mogul, etc.) or high profile business executive.
• Well dressed, stylish.
• Bachelor’s Degree in Business, Marketing, Hospitality, Communications or similar relevant field, preferred but not manditory if 5-plus years working for A-List Celebrity

JOB DESCRIPTION:

• Demonstrated ability to work productively with counterparts in a cross-functional capacity

• High level of attention to detail while performing a variety of different tasks as needed

• Outstanding organizational and time management skills

• Superb service-oriented mindset

• Strong professional, verbal and written communication skills

• Tech savvy with Apple/Mac computers and products

• 5 plus years experience as an Executive Assistant / Personal Assistant to Celebrity

• Must be able to respond quickly in an environment of changing priorities

• Ability to effectively prioritize and manage your time to address multiple responsibilities in a fast-paced, professional environment.

• Positive, team-oriented attitude

• Experience with public relations, marketing or social media a plus

SKILLS:

• Written and verbal communication skills

• Reporting skills

• Supply management

• Scheduling

• Computer software skills including Microsoft Office

• Organization skills

• Time management skills

• Presentation skills

• Travel logistics

• Promoting process improvement

• Exercising independent judgement

This is full-time Monday to Friday 9am to 6pm, with additional hours/times as needed in Aventura, FL.

Location

Company Description

The Assistant Company is a Las Vegas employment agency that staffs nationwide.