Job Description
The Firm The Flowers Home Team is a residential real estate firm, owned and operated by Kimberley Amprey Flowers. Established in 2015, the Flowers Home Team seeks to provide first-class real estate consultation and services to all of its clients. Fully committed to assisting clients with achieving their goals and creating the legacy they envision, our team has established a proven track record of being resourceful and delivering results.
The Opportunity
Our team is searching for a part-time, experienced, reliable and task-oriented Personal Executive Assistant (PEA) with a strong background in social media marketing. The PEA will work directly with the CEO/Founder and will be responsible for performing a number of administrative duties.
The ideal candidate will possess strong knowledge of the digital media landscape, including Facebook, Instagram, Twitter and other social media sites. The successful candidate will be responsible for monitoring and posting on social networks, engaging in online forums, participating in online outreach and promotion, and optimizing our social media footprint. The candidate will be responsible for managing the team database and monitoring the team finances. Other important duties include creating/establishing systems critical to team operations, scheduling appointments, interfacing with existing & potential clients, and serving as liaison to the team’s allied business partners (lenders, transaction coordinators, home inspectors, etc).
Our team requires an enthusiastic candidate that is self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment. This is an excellent opportunity to join a growing real estate team. The PEA will also assist with a variety of life management tasks, including running errands & arranging travel.
Required Skills/Prerequisites
● High school diploma/GED required (at least an Associate degree preferred)
● Valid driver’s license with clean driving record
● Strong sense of responsibility and ability to complete tasks with minimal supervision
● Proficient with Microsoft Office
● Impeccable written and oral communication skills
● Proficient in computer technology especially Microsoft Office applications
● Strong customer service and social skills
● Exceptional organizational and time-management skills
● Follows instructions clearly and accurately within a timely fashion
● Proactive and enthusiastic about delivering positive results
Duties may include:
○ Building and maintaining a list of allied/trusted venders
○ Establishing and maintaining a team branding program
○ Make and confirm appointments for the Team and family
○ Arranging appointments for property photography and/or and staging
○ Managing Team calendar
○ Corresponding with Team bookkeeper
○ Transporting children to and from appointments
○ Preparing listing documents
○ Establishing and maintaining a system of regular “touches” and gratitude
○ Scheduling personal appointments
○ Creating and curating routine social media posts
○ Event planning (i.e., client appreciation, educational seminars, etc)
○ Maintaining and managing the team database
○ Create side by side summaries for offers
○ Preparing materials for Market Center classes/presentations
○ Attending KWRC team meetings and take notes
○ Attending EA meetings
○ Attending weekly FHT team meetings
○ Developing content for Power Up
○ Producing document, briefing papers, reports and presentations
○ Liaising with clients, suppliers and other staff