JOB SUMMARY:

The Executive Assistant will be primarily responsible for supporting the CSO and supporting the executive team as directed, to ensure that the company goals and objectives are accomplished.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential function mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Necessary accommodations will be provided in compliance with the Americans with Disabilities Act and state or local law.

The statements in this job description are intended to describe the essential nature and level of work being performed.  They are not intended to be ALL responsibilities or qualifications of the job.

ESSENTIAL FUNCTIONS:

• Manage professional and personal scheduling for CSO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Perform administrative and office support, such as building and maintaining spreadsheet creating presentations, building reports, updating databases and computer programs and maintaining files.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Organize team communications and plan meetings and events, both internally and offsite
• Performs other duties as assigned and/or required.

EDUCATION AND EXPERIENCE:

• At least 3 years experience in administrative role reporting directly to upper management
• Bachelors degree preferred
• Previous experience in medical industry or start-up industry preferred

ESSENTIAL QUALIFICATIONS:

• Excellent verbal and written communication skills
• Excellent time management skills
• Ability to multitask
• Ability to keep company confidences
• Proficient in Microsoft Office Suite, apps and e-tools (such as e-calendars or appointment programs) or related software; aptitude to learn new software or programs
• Organized with attention to detail

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic and office equipment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Prolonged period of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times.

AFFIRMATIVE ACTION/EEO STATEMENT:

Truusight provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

ADDITIONAL INFORMATION:

This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.