SUMMARY

Billing & Tracking is instrumental to ensure the accuracy and collection of supplier rebates for UniPro Members. The primary function of the Rebate Analyst is to process and reconcile all incoming supplier rebate payments. The position ensures all payments are accurately coded to the respective member with heavy monitoring of rebate trends and exceptions.

ESSENTIAL FUNCTIONS

• Work with systems development (IT) staff on development of the Rebate Management system including:

  • Efficient and accurate data entry functionality
  • Data and system controls related to vendor allowance tracking
  • Complete statement of work (SOW) based on business needs
  • Testing programs for accuracy in test environment (Track only) before activating in live invoice mode in the Rebate Management system
  • Participate in design meetings as new versions and/or modules of system are implemented
  • Help develop enhanced reporting for visibility to trends, contract expiration and contract compliance

• Rebate Management Process

  • Generate invoices to suppliers monthly.
  • Research and reconcile supplier accrual vs payment and ensure appropriate corrections are made by Supplier Contract Maintenance.
  • Perform analysis and correction of payout report
  • Send payout to AP for member ACH or check processing
  • Understand contract changes and quantify impact to UniPro and members
  • Generate Member return statements following approval of reconciled invoices
  • Create and monitor rebate trends at the Member level, and research variances and impacts
  • Prepare and send Quarterly Supplier reports
  • Track individual Members progress toward achieving requirements for growth programs by Supplier. Then either publish to UniPro One or send to Member Returns Analyst for distribution to Members.

• Work with A/R. Category Management, Contract Maintenance, and Finance to:​​​​​​​

  • ​​​​​​​Respond to and resolve disputes with suppliers with urgency
  • Manage resolution of denied or short paid rebates by working with Category Management / Supplier then follow up with Supplier Contract Maintenance Rep to ensure the Rebate Tracking system is updated accordingly.
  • Support Contract Maintenance, as needed, on contract updates in source system for product rate set-up and exclusions
  • Must be or become proficient in Trackmax Rebate Management system

SUPERVISION GIVEN AND RECEIVED

Reports directly to Rebate Billing & Tracking Manager (Under VP Rebate Management)

INTERNAL/EXTERNAL CONTACTS

Internal contact with Finance, Category Management, Sales, Business Information (BI), & Member Services

External contact with UniPro Members and Suppliers

EDUCATION & EXPERIENCE

Excellent written and verbal communication and customer service skills. Bachelors Degree or equivalent work experience required. Product knowledge that encompasses a wide range of foodservice products is beneficial. Comfortable working through complicated system issues. Strong follow-up skills. Experience with TrackMax, Mealticket, and/or Microsoft Dynamics is preferred. Ability to estimate and prioritize workload and work within process deadlines. High level of proficiency using Microsoft Excel.