Job Description

OFFICE MANAGER

THE POSITION: THE OFFICE MANAGER (OM) IS A FULL-TIME, NON-EXEMPT MEMBER OF VERGE CENTER FOR THE ARTS STAFF, OVERSEEING BOOKKEEPING, SPECIAL EVENT RENTALS, FACILITY MAINTENANCE, MANAGEMENT OF THE RESIDENT STUDIO PROGRAM INCLUDING ARTIST RELATIONS, AND BASIC ADMINISTRATIVE SUPPORT. ALSO RESPONSIBLE FOR DIRECTING AND COORDINATING OFFICE SERVICES AND RELATED ACTIVITIES.

BOOKKEEPING -

• PROCESSING AND PAYING BILLS

• KEEPS THE ED UPDATED ON THE RUNNING BANK BALANCE

• WORKS WITH THE CPA TO PREPARE MONTHLY FINANCIAL REPORTS

• COLLECTS AND ENTERS ALL CHECKS, RECEIVES AND PROCESSES THE MAIL

• WITH SUPPORT FROM THE CPA DEVELOPS AND MAINTAINS A FILING SYSTEM THAT MEETS GAAP STANDARDS

RENTALS -

• ISSUES CONTRACTS

• MAINTAINS A RENTAL CALENDAR

• FACILITIES TOURS WITH POTENTIAL RENTAL CLIENTS

• COMMUNICATE WITH RENTAL CLIENTS TO ENSURE ALL DEPOSITS, INSURANCE CERTIFICATES, AND RENTAL FEES ARE UP TO DATE

• REVISES THE RENTAL HANDBOOK AND CONTRACT TO RESPOND TO THE NEEDS OF RENTAL CLIENTS AND VERGE WITH SUPPORT FROM VERGE’S LEGAL COUNSEL

FACILITIES -

• SCHEDULE FACILITIES STAFF BASED ON PRIVATE RENTAL NEED

• DEVELOP AND MAINTAIN FACILITIES INVENTORY WORKSHEETS, PLACING ORDERS WHEN NECESSARY

• SCHEDULE AND COORDINATE MONTHLY, QUARTERLY, AND ANNUAL INSPECTIONS

• REPORT MAINTENANCE ISSUES AS THEY ARISE SCHEDULING REPAIRS AS NEEDED

RESIDENT STUDIO PROGRAM -

• COLLECT MONTHLY STUDIO RENT

• SERVE AS A LIAISON BETWEEN VERGE AND RESIDENT ARTISTS ADDRESSING ANY ISSUES AS THEY ARISE

ADMINISTRATION -

• SEND MEETING REMINDERS TO VERGE STANDING COMMITTEES AND BOARD AS NEEDED

• PREPARE MONTHLY BOARD AGENDA AND DISTRIBUTE

• RESERVE SPACE AND SET-UP MONTHLY BOARD MEETINGS

• LENDS SUPPORT TO PROGRAM MANAGERS AS NEEDED

• ATTENDS ALL BOARD MEETINGS AND RECORD MINUTES

OTHER -

• REPRESENTS VERGE AT RENTAL AND SPECIAL EVENTS AS NEEDED

• OTHER DUTIES MAY BE ASSIGNED AS NEEDED

EDUCATION:

CUSTOMER SERVICE EXPERIENCE REQUIRED;

HAVE AN INTEREST IN CONTEMPORARY ART AND IDEAS;

EXCELLENT WRITTEN AND VERBAL COMMUNICATION, ORGANIZATIONAL, AND COMPUTER SKILLS;

POSITION REQUIRES OCCASIONAL EVENING AND WEEKEND HOURS;

MAC OPERATING SYSTEMS PREFERRED, KNOWLEDGE OF MICROSOFT OFFICE, CONSTANT CONTACT, PHOTOSHOP, AND SOCIAL MEDIA REQUIRED.

KNOWLEDGE OF OR WILLINGNESS TO LEARN QUICKBOOKS REQUIRED.

HOURLY RATE: $20-$22

401K PLUS MEDICAL, DENTAL, AND VISION INSURANCE

Company Description

Verge Center for the Arts is a contemporary art center and residency program dedicated to the promotion of art and ideas as well as educating the public about contemporary art.